Project Coordinator

Company Description

Every minute of every day, Smiths Detection’s threat detection and security screening technology helps to protect people and infrastructure, making the world a safer place.

Smiths Detection, part of Smiths Group is a global leader in the development, manufacture and management of security and detection solutions designed to make the world a safer place. Our technology provides threat detection and screening solutions for customers in our key markets: aviation, ports and borders, defence, and urban security.

Our expertise spans 21 global offices, seven manufacturing sites and five R&D centres, with a global network of 3,000 dedicated colleagues contributing towards over 40 years at the frontline of advances in safety and security.

This results in careers built on variety and the opportunity to work on a range of state-of-the-art solutions, where you can develop your knowledge and experience every day.

Job Description

Duties

• Assist the Programme Managers, and Project Engineers in the effective execution of project controls related to the initiating, planning, monitoring & controlling, internal communication required and close-out phases of all projects
• Prepare a weekly and monthly reporting, update the schedules, coordinate the progress of the project, prepare manpower histogram, create and update S-Curve, prepare time impact analysis, and cashflow under the technical guidance of Programme Coordinator and Programme Planner
• Assist the Programme Managers, and Project Engineers in financial forecasting and coordinate the discrepancies or inconsistencies that could affect the accuracy of forecasting
• Support the PMO in the effective execution of project controls related to the initiating, planning, monitoring & controlling, internal communication required, and close-out phases of projects
• Ensure project health check issues are highlighted quickly and effectively and feedback issues, risks and benefits.
• Prepare the documentation reflecting the issues, risks and opportunities under the technical guidance of Programme Coordinator and Programme Planner
• Responsible for the completion of timely, accurate and standardised project reporting across their assigned projects at all levels
• Assisting the Programme Planner by ensuring the Com Sheets of the assigned projects are updated as per the given requirements and reports any anomalies that will have an impact in the internal reporting.

Administrative:

• Maintain a document management and version control system, established in accordance with company standard approach for recording and tracking of all documents for the project team.
• Attends all key project working meetings (daily coordination meetings), prepares and timely circulates meeting minutes as per arrangements with the PM
• Organise and coordinate the execution of internal programme audits and support follow-up activities.
• Assembles all project related documentation and structures them for archiving and for uploading onto share point through the PMO
• Ensures lessons learned are continuously and timely captured by projects and programs and shared among the teams for improvement

Commercial:

• Support the Programme Planner to prepare weekly financial revenue, billing and cashflow reports in line with project reporting for market reviews
• Supports the Programme Managers and Project Engineers in compiling all the supporting documents and reports for the revenue recognition
• Prepare payment application as per the progress of the project as per arrangement with the PM and PMO Manager. Maintain a log or tracker for monitoring
• Prepare Purchase Request (PR) in SAP as per the request of PM and PMO Manager

Policies and Procedures:

• Ensure the Smiths Code of Corporate Responsibility and Business Ethics is upheld in all activities. Competence and Abilities:
• Ability to communicate clearly (verbal, written, listening) and build an effective network of relationships with internal and external customers.
• Can demonstrate an ability to make good judgements based on available information and in a timely manner.
• Attention to detail, highly organised and able to work under own initiative.
• Maintain the appropriate level of confidentiality
• Proactively support colleagues
• Ability to work in a multicultural team in a matrix environment and influence at a basic level
• Calm under pressure
• “Can do” attitude

Knowledge:

• Project Management Training (i.e. process, method, approach, technique)
• Document Management System (DMS)
• Basic Training in cost management, data management and reporting methodologies and techniques.
• Basic understanding of planning methodologies and techniques and all other aspects of project controls such as EVM, Time Impact Analysis, etc.
• Document Management System

Qualifications

• Degree qualified. (BS Industrial Engineering or equivalent Engineering)
• BS IT, BS Computer Science or equivalent 4 years course
• A minimum of 4 years of related project experience in a role within a service organisation. Middle East regional experience is a plus
• A minimum of one (1) year experience in preparing and updating schedule using Project Management software (Primavera 6)
• Basic financial and problem-solving skills including conducting variance analysis
• Awareness of critical path analysis, reporting, risk management tracking and the completion of corrective action plans.
• Advanced MS Office applications (Excel, Words and Powerpoint) is a must and experience in using SAP software is advantageous
• Document Software Experience (e.g. ACONEX, PMWeb, and etc.)
• Good verbal and written communication and people management skills.
• Flexible and adaptable to changing priorities.

Language:

Arabic and English

Additional Information

Join us and we’ll help build your career, with excellent training and opportunities for career growth across the business, both locally and globally. You’ll experience an inclusive environment, with strong leadership and a focus on safety and wellbeing. You’ll also have the flexibility to choose from a wide range of benefits to suit your lifestyle, offering you and your family support from a health and wellbeing, financial and lifestyle perspective.

Join us and work for a world-leader, with the benefits and training to reward your dedication and skills. Be part of a team where we are making the world a safer place.

We believe that different perspectives and backgrounds are what make a company flourish. All qualified applicants will receive equal consideration for employment regardless of color, religion, sex, sexual orientation, gender identity, national origin, economic status, disability, age, or any other legally protected characteristics. We are proud to be an inclusive company with values grounded in equality and ethics, where we celebrate, support, and embrace diversity.

At no time during the hiring process will Smiths Detection, nor any of our recruitment partners ever request payment to enable participation – including, but not limited to, interviews or testing. Avoid fraudulent requests by applying jobs directly through our career’s website.