Purchasing Officer

Company Description

The FAENA Movement is a journey of art, culture, and community. Rooted in the soulful traditions of the South and elevated by imaginative design, our culture celebrates authentic hospitality and transformative experiences. We create spaces where dreams are brought to life—through bold ideas, meaningful collaboration, and a deep sense of purpose.
As we continue our expansion into the Kingdom of Saudi Arabia, FAENA The Red Sea will mark a new chapter—visionary in spirit, exceptional in execution. We’re building more than a hotel; we’re shaping a world of beauty, wonder, and connection. If you’re driven by creativity, excellence, and a desire to be part of something extraordinary, we invite you to help bring this vision to life.

Job Description

JOB OVERVIEW

The Purchasing Officer is responsible for sourcing and procuring goods and services required for daily operations in a timely, cost-effective, and efficient manner. The role involves processing purchase requests, obtaining quotations, issuing purchase orders, and coordinating with suppliers to ensure accurate delivery of quality materials. It also supports inventory control, maintains procurement records, and works closely with internal departments to meet operational needs while following company purchasing policies and budgets.

DUTIES AND RESPONSIBILITIES

• Process purchase requisitions and convert them into purchase orders

• Source suppliers and request quotations for goods and services

• Compare prices, quality, and delivery terms to ensure best value

• Issue and track purchase orders to ensure timely delivery

• Coordinate with suppliers to confirm order details and delivery schedules

• Follow up on pending, delayed, or incomplete deliveries

• Ensure all purchases comply with company policies and approved budgets

• Maintain accurate records of all purchasing transactions and documentation

• Update and manage supplier database and contact information

• Coordinate with stores/warehouse to monitor stock levels and requirements

• Assist in resolving issues related to damaged, incorrect, or missing items

• Work closely with finance for invoice verification and payment processing

• Support inventory control and stock replenishment activities

• Ensure proper filing and documentation for audit purposes

• Assist in evaluating supplier performance and service quality

• Provide regular reports on purchasing activities and status updates

• Maintain strong communication with internal departments and vendors

• Ensure cost-effective purchasing and support budget control initiatives

Qualifications

• Diploma or Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or related field

• 1–3 years of experience in purchasing, procurement, or store operations

• Basic understanding of procurement processes and supplier management

• Familiarity with purchase orders, quotations, and inventory procedures

• Experience using ERP or procurement systems such as SAP, Oracle NetSuite is an advantage

• Proficiency in Microsoft Excel for data entry and reporting

Additional Information

SKILLS

• Strong attention to detail and accuracy

• Good organizational and record-keeping skills

• Basic negotiation and communication skills

• Ability to handle multiple tasks and meet deadlines

• Knowledge of procurement and purchasing procedures

• Problem-solving skills for delivery or supplier issues

• Time management and prioritization abilities

• Teamwork and coordination with internal departments

• Cost awareness and budget control understanding

• Ability to follow instructions and company policies

• Strong administrative and documentation skills

• Ability to work in a fast-paced environment