QHSE Specialist

Job Summary

• Coordinate the implementation, maintenance and continuous improvement of CORE Arabia’s Quality, Health, Safety and Environmental Management System in line with Zahid Group requirements and applicable operational needs.
• Support safe workshop operations by identifying hazards, reporting unsafe conditions, following up on corrective actions and promoting proactive QHSE awareness among employees and contractors.
• Serve as Emergency Response Coordinator when required and support incident response, emergency drills, inspections and audit readiness.
• Coordinate quality records, ISO documentation, non-conformity reporting and QHSE performance reporting to support compliance and operational excellence.

Key Accountabilities

QHSE MANAGEMENT SYSTEM

• Maintain, update and support continual improvement of the company’s QHSE Management System, procedures, forms, registers and controlled records.
• Align CORE Arabia practices with Zahid Group QHSE policies and support implementation across workshop, warehouse, office and contractor activities.
• Maintain ISO-related documentation, certificates, audit evidence and compliance records for ISO 9001, ISO 14001 and ISO 45001, where applicable.

HEALTH, SAFETY & ENVIRONMENT

• Conduct routine workshop, yard, equipment, fire safety and housekeeping inspections and follow up closure of observations and corrective actions.
• Identify hazards, support job safety analysis, risk assessments, toolbox talks, permit-to-work compliance and safe work practices for workshop activities.
• Coordinate emergency preparedness activities, evacuation drills, fire drill records, first aid readiness and emergency response arrangements.
• Assist in incident, near-miss and unsafe condition investigations, including evidence collection, root cause analysis and corrective/preventive action follow-up.
• Support environmental controls including waste segregation, spill response readiness, chemical storage checks and environmental incident reporting.
• Coordinate with facility management and service providers to verify planned maintenance of firefighting, alarm and emergency systems as required.

QUALITY

• Work closely with operations to ensure quality requirements, inspection points, records and customer requirements are followed through repair, refurbishment and testing activities.
• Record, classify and support technical analysis of non-conformities, customer complaints, rework trends and recurring quality issues.
• Follow up NCRs, corrective actions and preventive actions with responsible departments until verified closure.
• Support preparation for internal, customer, third-party and certification audits, including document readiness and evidence collection.

REPORTING, TRAINING & COORDINATION

• Prepare weekly and monthly QHSE performance reports, dashboards, inspection summaries, audit findings and action tracking updates for management review.
• Coordinate QHSE induction, toolbox talks, awareness campaigns and training records for employees, contractors and visitors as applicable.
• Accompany customer, third-party and governmental inspectors during facility inspections and coordinate responses to findings with relevant departments.
• Maintain QHSE registers including incident log, NCR log, audit log, inspection log, matrix training, PPE records, emergency drill records and corrective action tracker.

Knowledge, Skills and Aptitude

• Educational Qualifications & Certifications: Diploma or bachelor’s degree in occupational health & safety, Engineering, Industrial Safety, Quality Management, Environmental Management or a related discipline.NEBOSH IGC, IOSH, ISO 9001/14001/45001 awareness or internal auditor certification is preferred.First aid, fire safety, incident investigation or risk assessment training is an advantage.
• Knowledge: Working knowledge of QHSE management systems, risk assessments, incident reporting, corrective action management and audit processes.Understanding of workshop hazards, lifting operations, hot work, pressure testing, chemical handling, PPE requirements and emergency preparedness.Familiarity with ISO 9001, ISO 14001 and ISO 45001 requirements is preferred.
• Technical and General Skills: Strong Microsoft Office skills, especially Excel, Word and PowerPoint for reporting, registers, presentations and dashboards.Ability to maintain electronic QHSE databases, action trackers, inspection checklists and audit evidence files.Good report writing, presentation, data analysis and document control skills.
• Language Skills: Fluent in English and Arabic.Excellent verbal and written communication skills.
• Experience: 2-4 years of relevant QHSE, HSE, quality or compliance experience, preferably in oil & gas, heavy equipment, manufacturing, workshop or industrial services environment.Exposure to inspections, audits, incident reporting, training coordination and corrective action follow-up is preferred.Fresh graduates may be considered if they hold relevant QHSE certification, demonstrate strong communication skills and show ability to work in a workshop environment.

Key Interactions

• Key Internal Contacts: General Manager/ Department Heads.Facility Management Company.Zahid Learning Institute.All workshop personnel
• Purpose of Interaction: Implementation of and Compliance with QHSE Policies and Procedures.Maintenance of facility & Firefighting systems is carried out as per company policies & procedures.QHSE Training of employees.Day to day work related interaction.
• Key External Contacts: Customers/ Vendors/ 3rd Party Inspectors.General Visitors
• Purpose of Interaction: Progress updates..Inspections & Testing.Technical clarifications.Represent the company as the resident QHSE coordinator.
• Supervisor/ Manager: General Manager
• Direct Reports: NA