Summary
NOV is hiring a Quotation Specialist in Dubai to coordinate and prepare client proposals and quotations from RFQ/ITB review through submission and handover. The role involves coordinating technical and commercial inputs across departments, managing proposal schedules and clarifications, preparing estimates using D365, Omega and CPQ, and tracking proposals through to a decision. Applicants should have a bachelor’s degree or equivalent, 3–5 years of experience in a similar or estimating role, and experience with composites, piping or EPC work. Strong IT and mathematics skills, the ability to interpret drawings and perform material take-offs, and proficiency in Microsoft Word and Excel are required.
The posting
As published on nov.com. Pulled from the employer's site and shown as they wrote it.
NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.
Maintain department KPIs and response turnaround times.
Achieves planned results by decisions and actions based on professional methods, business principles, and practical experience within established policies.
Resolve routine problems, investigate and analyze as required
Perform the job with minimal supervision and high flexibility.
Responsibilities
The Quotations specialist tasks and duties include:
Review the RFQ/ITB with the Directors of Sales/Sales Managers and analyze the request
Interpret the full requirements requested and determine/organize how to present the deliverables specified in the proposal request
Instructions to Bidders
Project Scope of Work
Technical Specifications
Deviations and Exceptions List
Price Bid Sheets
Engage appropriate disciplines/departments and distribute applicable portions of the proposal documents to each, including:
Application engineering
Operations (Manufacturing plants)
Compliance
Finance/Credit
Legal
Customer service (Local and Overseas)
Field Service (Consumables, Tools, Carousels, Training, etc.).
Logistics
Quality
Projects
Schedule a Kickoff Meeting for the proposal if required, and work closely with the sales members to follow their guidelines.
Perform a weekly follow-up meeting with sales members and task completions and highlight priorities.
Determine the schedule for the proposal and respond before the deadlines.
Follow the proposal department KPIs including response time.
Coordinate with all departments for their input and documents they are to provide to ensure that the proposal is pulled together.
Organize all deliverables to issue the formal proposal to the Client by preparing the quotation/proposal from A to Z via D365 and Omega systems, CPQ and follow the procedures to create the estimates.
Manage the post-bid technical and commercial clarifications from the Clients
Obtain the necessary approvals of GTM, visual compliance, and DOA related to the estimate. All approvals shall be logged
Keeps and maintainsa log for the project proposals and maintains status until won or lost with the quotation specialists.
Coordinate the handover to the Order management team, Projects & Operation teams
Ensure any project requirements, ITP & any nonstandard items are costed and agreed by application engineering and the Quality department.
Material costing shall remain with the proposal team and Sales Director/VP only and shall not be exposed to the sales managers.
Qualifications
- Bachelor's degree or equivalent and 3-5 years of experience in similar position.
- Previous experience within an Estimating role.
- Product experience/knowledge of composites, understanding of bid processes, and negotiation.
- Understanding of the applicable Industry Standards for Fiberglass Composite Products.
- Piping /EPC experience.
- Strong mathematics , IT skills, problem solving.
- Proficient in the use of Microsoft Word & Excel.
- Ability to use D365 , ERP systems.
- Ability to undertake material take-offs from 3rd party information.
- Ability to read & understand drawings.