Summary
alfanar is seeking a Receptionist for its Dubai operation. The role serves as the first point of contact for visitors and callers and includes coordinating appointments, visitor meetings, employee access cards, and DHL shipments. The successful candidate will also provide administrative support and handle related records and inquiries. A diploma from a Secretarial Institute is required; the posting welcomes applicants with 0–2 years of experience.
The posting
As published on alfanar.com. Pulled from the employer's site and shown as they wrote it.
Requisition ID:28835
Cityalfanar ElC UAE
Group overview:
Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.
alfanar is involved in:
- Electrical, Electromechanical and Civil Engineering Construction
- Manufacturing and Marketing Electrical Construction Products
- Allied Engineering Services
Our Main Divisions:
- alfanar electric
- alfanar Construction
- alfanar Building Systems
alfanar electric
alfanar electric is the industrial arm of alfanar, manufacturing a variety of low, medium and high voltage electrical construction products.
alfanar electric operates industries in:
- Riyadh and Jubail, Saudi Arabia
- Dubai, UAE
- London, UK
alfanar has a development and engineering center in Chennai, India.
Industrial Complex, Riyadh
The center of alfanar’s industrial activities is alfanar Industrial Complex situated in the Third Industrial Zone on Al-Kharj Road, Riyadh.
Spread across 700,000 square meters, the Complex houses alfanar’s facilities.
The Complex has a comprehensive infrastructure including a data and communication center as well as a commercial zone.
Job Purpose
Serve as the initial point of contact, creating a positive and professional atmosphere for visitors and callers. Manage the reception area efficiently, handle inquiries, coordinate appointments, and provide essential administrative support.
Key Accountability Areas
Employee Access and Security:
- Activate employees' punch access.
- Create new access cards and manage door access changes based on approved requests.
- Register details of all non-alfanar visitors.
Bank Card Management:
- Check bank details of bank cards received by post mail.
- Communicate with employees to facilitate the receipt of their bank cards.
Logistics and Shipments:
- Arrange the sending and receiving of DHL shipments, ensuring completion of necessary documentation and approvals.
Visitor Coordination:
- Communicate with concerned employees to facilitate meetings with visitors.
Role Accountability
HR Proficiency:
- Ability to obtain updated soft and technical skills related to the job
- To have a vision and a plan for the career path and how to achieve it.
Delivery:
- Perform the planned activities to meet the operational and development targets as per delivery schedules.
- Utilize resources effectively to achieve objectives within efficient cost and time.
- Provide a periodic report formatted by detailing the deviation and execution of planned tasks.
Problem-Solving:
- Solve any related problems arise and escalate any complex operational issues.
Quality:
- Ensure quality requirements to develop effective quality control and processes including specifications for products or processes or related activities.
Business Process Improvements:
- Coordinate well-defined written systems, policies, procedures, and seek automations opportunities as much as possible.
Compliance:
- Comply to related policy and procedures and work instructions.
Health, Safety, and Environment:
- Ensure compliance of relevant safety, quality, and environmental management procedures and controls within defined area of work activity to guarantee safety, legislative compliance, and delivery of high-quality products/services.
Academic Qualification
Diploma Degree in Secretarial Institute
Work Experience
Fresher - 0-2 years
Technical / Functional Competencies
Communication
MS Office
Well Organized