Summary
Al Rostamani Communications, part of Al Rostamani Group, provides IT and telecommunications solutions and professional services. The part-time Receptionist will manage the front office, answer and direct calls, maintain the General Manager’s calendar, and support office administration. Duties also include seminar coordination, sales-team support, mail and records management, and hotel and visa arrangements. Applicants need a bachelor’s degree or diploma, 1–2 years of secretariat or administration experience, computer skills, and good English; the role is designated UAEN.
The posting
As published on alrostamanigroup.ae. Pulled from the employer's site and shown as they wrote it.
Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.
Al Rostamani Communications is a leading IT & Telecommunication Solutions Provider and Systems Integrator, offering Innovative, Integrated Technology Solutions and Professional Services to customers in UAE and other GCC countries.
Job Purpose
To handle the smooth functioning of the front office of ARC.
Job Responsibilities
- Attend all the incoming telephone calls and direct to the customers & take messages
- Maintain GM’s calendar and maintain Contact List of GM
- Database creation for various business segments as required by the Business Unit Managers
- Prepare/dispatching mailers in coordination with the Business Unit Managers and Sales staff
- Handling pre-seminar activities and post seminar activities (Preparing invitation cards, registration forms, feedback forms, database preparation, and follow-up)
- Directing customer queries to concerned technical/sales personnel
- Coordinate with AUH Branch, UAE AF&AD Staff, and MAF Staff
- Provide support to the Sales Team by way of payment follow-up, cheques collection
- Distribution of mails/faxes, Filing, manage movement Out register
- Maintain and monitor Attendance Register and report to FM/GM
- Responsible for Hotel/Visa arrangements
- Handling Courier, stationary requirement
- Assist in Day-to-day office administration
- Coordinating with GHRD for staff related matters
Job Requirements
Qualifications
- Bachelor degree/Diploma
Experience
- 1 - 2 years’ of experience in secretariat/administration
Knowledge & Skills
- Computer applications skills
- Good English and Communication skills (verbal and written)
- Good interpersonal skills and be Presentable and pleasant
- High degree of confidentiality
- Ability to compose routine correspondence and reports
- Ability to operate standard office equipment
- Good coordinating skills
At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.