Summary
International Schools Partnership is seeking a Secondary Administrative Assistant for The Aquila School in Dubai. The role supports the school's daily operations by tracking pupil attendance, maintaining records and contact details, relaying communications, and providing administrative support to school leaders. The assistant may also support marketing, admissions, pupil record preparation, and school cover duties. The school requires appropriate vetting, references, online due diligence, and satisfactory criminal background checks covering the previous 10 years of employment history.
The posting
As published on internationalschoolspartnership.com. Pulled from the employer's site and shown as they wrote it.
Job Description
For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve. The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
Key qualities and skills:
• To be excellent in communication and understanding the English language
• To be able to work independently, swiftly and with very close attention to detail and accuracy
• To be able liaise and work alongside a range of people – including pupils - in and out of the school in a relaxed but professional manner
• To use initiative, be flexible, fun, proactive and positive
Core purposes:
To take a varied and active role in the day to day running of our busy school
• Supporting the school in its vision to be the school of choice for the community
Key duties include:
• To ensure children are safe and well cared for at all times
• To take attendance of children in the study hall
• Cross checking attendance to ensure accurate registration of pupils
• Updating lists, records and contact details to maintain the school database
• Taking and relaying communications
• Providing general administrative and clerical support to the leadership of the school
• Supporting with school marketing and admissions activities
• Compiling and generating ministry required pupil records (manual or online records)
• Assisting with school cover duties when needed. In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school.
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding
and Health & Safety issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.