Summary
American University of Sharjah is seeking a Senior Academic Advisor to support academic advising and internship services in its College of Engineering. The role includes advising students, conducting degree audits, monitoring student progress, coordinating internship placements and employer partnerships, and reporting on program outcomes. Applicants need a bachelor’s degree and at least 10 years of student advisory experience in an American-style higher education environment; a master’s degree and internship coordination experience are preferred. Advanced Microsoft Office skills and experience with data analytics, scheduling tools, and digitization initiatives are required.
The posting
As published on aus.edu. Pulled from the employer's site and shown as they wrote it.
The Senior Academic Advisor will play a key role in supporting the academic advising and internship functions and ensuring the smooth operation of these two student services within the department.
Job Responsibilities
- Advisory Sessions: Arrange, schedule, and conduct advising sessions for
students, providing guidance on degree programs, minors, course selection,
and registration. - Knowledge Management: Develop a comprehensive understanding of the department, academic programs, student support services, and
departmental processes related to academic advising. - Regulatory Compliance: Stay informed about curricular changes, policies, regulations, and procedures relevant to advising and registration.
- Coordination: Collaborate with the academic advisor, Head of Department (HoD), faculty, and other stakeholders to address advising and registration
related issues. - Degree Audits: Conduct degree audits for graduating students and those approaching graduation.
- Record Keeping: Perform data entry and maintain accurate records of advising and registration activities.
- Data Analytics: Utilize data analytics to assist in scheduling for upcoming semesters and years.
- Backup Support: Provide backup support for the primary advisor, handling walk-ins, incoming calls, and emails.
- Digital Transformation: Contribute to the digitization of academic advising services.
- Student Monitoring: Monitor student progress and ensure compliance with program requirements for graduation.
- At-Risk Student Support: Identify and monitor at-risk students, providing appropriate support and resources.
- Collaborate: with academic departments and industry partners to identify and develop internship opportunities.
- Design and implement: strategies to expand and enhance the internship program, staying current with industry trends and employer needs.
- Tailor internship offerings to align with the evolving demands of the job market.
- Advise and guide students in identifying and pursuing internship opportunities that align with their career aspirations.
- Conduct workshops and informational sessions to educate students on the benefits of internships and provide guidance on the application process.
- Foster relationships with students to ensure ongoing support throughout the internship experience.
- Cultivate and maintain relationships with a diverse range of employers to create a robust network of internship opportunities.
- Collaborate: with employers to understand their needs and expectations for internship placements.
- Work closely with the AUS Career Services team to coordinate career fairs, networking events, and employer engagement activities.
- Manage the internship placement process, including matching students with suitable opportunities.
- Oversee the development and updating of internship agreements, learning objectives, and evaluation mechanisms.
- Monitor and assess the success of the internship program through feedback and performance evaluations.
- Maintain accurate records of internship placements, student participation, and employer partnerships.
- Generate reports on internship program outcomes and share insights for continuous improvement.
- Utilize data to track and analyze internship trends, contributing to strategic decision-making
Qualifications and Skills Required
- Bachelor's degree in a related field.
- Minimum of 10 years of experience in student advisory roles within an American style educational environment.
- Demonstrated experience in a role where they come into contact, and have dealt with students issues in a higher education environment.
- Familiarity with the higher education system in an American university context.
- Understanding of student advisory and registration processes, including their regulatory compliance.
- Knowledge of internship solicitation and management within a higher education environment.
- Proficiency in data archiving and analytics, with experience using data analytics and similar tools.
- Ability to conduct workshops related to internships and student advising.
- Strong report-writing skills.
- Experience with digitization initiatives.
- Advanced proficiency in Microsoft Office (Word, Excel, and PowerPoint), along with experience using online scheduling tools for multiple team members.
Preferred Qualifications and Skills
- Master's degree.
- Experience with Computer Science and Engineering students.
- Internship coordination experience.
How to Apply
- Interested applicants should fill out the form.
- AUS alumni are encouraged to apply. Applicants who do not meet specified requirements will not be shortlisted.
- Only shortlisted candidates will be contacted.
- AUS is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, age, gender, religion, national origin, disability or marital status. Opportunities for employment are based solely upon one’s qualifications.