Senior Analyst, Contracts Management

Long Description

JOB PURPOSE:

Provide contractual support to all Sales Team within Downstream Industry, Marketing and Trading Directorate (DM&T) and ADNOC Marketing International (AMI) Sales Teams, including the drafting, tracking, and finalizing of contracts in coordination with Group Legal function and in compliance with ADNOC policies and procedures. Prepare and provide all documentation and information for all contracts to relevant Sales Teams for execution. Track the implementation & renewal of contracts, and alert Contract Specialist / Head of Contracts Management Section on matters related to potential risk and liability.

Long Description

KEY ACCOUNTABILITIES:

Contract Management

• Review, advise and modify all DM&T Sales and AMI contracts and agreements in coordination with relevant internal functions.

• Monitor and advise on the pre and post operational and financial execution of all DM&T Sales and AMI contracts/agreements.

• Draft / Review and finalize assignment letters, side letters, letters of indemnity, Non-Disclosure Agreements (NDAs), Guarantees and any other related documentation for all DM&T Sales and AMI

• Review and analyse contractual claims and advise management/ sales teams on appropriate course of action.

• Draft / Review and finalize the necessary amendments/changes in contracts in coordination with Legal function.

• Ensure management reporting/tracking as well as timely maintenance of record for all sales contracts/agreements.

• Ensure that contracts details, where requested are communicated (including to auditors); Advise on interpretation to support implementation.

Long Description

Contracting Framework

• Review / Update all policies, procedures, standards and guidelines related to Contracts/Agreements in close consultation with relevant internal functions within DM&T and AMI to run a streamlined contract process, including negotiation and solutions for post-contract problems.
• Partner with relevant Sales & Supply Teams in DM&T and AMI to identify requirements and goals that require contractual services; lead the identification and defining of risks for potential scenarios that could occur over the lifetime of the contract and recommend mitigation plans to management.
• Work closely with internal teams to prepare, adopt & update General Terms and Conditions (“GT&Cs”) of Sales for DM&T and AMI.

Generic Accountabilities

Supervision

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.

• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective business objectives.

Long Description

Budgets

• Provide input for preparation of the Function / Division / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver business objectives.

• Investigate and highlight any significant variances to support effective performance and cost control.

Policies, Systems, Processes & Procedures

• Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards.

Performance Management

• Contribute to the achievement of the approved Performance Objectives for the Function/ Division / Department/ Section in line with the Company Performance framework.

Innovation and Continuous Improvement

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.

• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards in order to define intelligent solutions for issues confronting the function.

Long Description

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

Reports

• Provide inputs to prepare MIS and progress reports for Company Management.

Long Description

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal

• Frequent contacts with the personnel in all Sales Teams within DM&T Directorate and AMI up to Department Managers level to coordinate the preparations and amendments of contracts.

• Regular contacts with Legal function to discuss various legal and contractual issues.

External

• Frequent contacts Local/international vendors, consultants and professional organizations.

• Occasional contact with ADNOC’s partners and customers for contractual negotiations.

Long Description

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

• Bachelor’s degree in Business Administration, Management, equivalent or.

Minimum Experience & Knowledge & Skills

• 8 years of experience in Oil and Gas or Petrochemical industry, at least 3 of which should have been in contracts coordinator position.

• Basic awareness of commercial considerations in Oil and Gas or Petrochemical industry

• Basic awareness of Laws, Rules & Regulations pertaining to international Oil & Gas Industry – including export, import, domestic logistics, Incoterms, bills of lading

• Experience in drafting and processing of contracts/agreements such as Sales, Commercial etc

• Experience in liaising with various internal functions to complete and close contract activities

• Awareness of Audit, ISO and accountability related activities for Contracts section

Long Description

WORK CONDITION:

Physical

Effort Work Environment

Minimal – regular walking, standing and keyboard use, as required

• Air-conditioned office environment,

• Exposed to prevailing weather

conditions while visiting outside.