Summary
Al Mulla Group is hiring a Senior Ordering Officer in Kuwait to manage vehicle orders, order changes, shipment documentation, and delivery reporting. The role also involves preparing incentive reports, coordinating with Finance, Sales, Parts, and logistics teams, and maintaining vehicle and franchise data in company systems. Applicants should have a bachelor’s degree in Business Administration and 3–5 years of automotive experience; advanced Excel skills are required, and DMS knowledge is a plus. The posting specifies Kuwaiti nationality and describes the salary as attractive.
The posting
As published on almullagroup.com. Pulled from the employer's site and shown as they wrote it.
Job Title :
Senior Officer-Ordering
Responsibilities
•Prepare and maintain monthly new vehicle incentive reports, ensuring accurate and up-to-date records across all vehicle brands. •Communicate new vehicle incentive reports for Finance to support financial reconciliation on monthly basis. •Download, verify, and process credit and debit notes through the Link Entry System. •Prepare vehicle order build-out sheets to support sales order planning and allocation, prepare Statements of Account. •Verify vehicle color, trim and option constraints using the manufacturer ordering system. •Submit vehicle orders through the Link Entry System and monitor order status via CINON. •Process order amendments, including changes to vehicle specifications such as colors, trims, and optional features, based on Sales Department requests. •Order placement summaries to the Parts Department for procurement planning. •Follow up shipping documentation with internal teams and external logistics providers. •Process shipping documents with Al Mulla Cargo to facilitate vehicle importation and clearance. •Communicate shipment schedules and vehicle arrival details to the Sales Department to support customer reservations and delivery planning. •Update shipment information, chassis details, and interim vehicle costing in the Key loop system. •Maintain and update the Certificate Tracker and coordinate the issuance of new GSO certificates for newly ordered vehicle models. •Follow up with Al Mulla Cargo to obtain customs clearance after shipment release from the port. •Create and maintain franchise master data, including vehicle models, variants, colors, trims, and optional equipment within the Autoline Drive system. •Prepare and submit New vehicle Delivery reports (NVDR) in accordance with company and manufacturer requirements. •Process manufacturer claims related to vehicle pricing discrepancies, and damage. •Maintain customer reservation records for vehicles on order, ensuring accurate order tracking. •Update vehicle prices walk files in line with the latest manufacturer price lists.
Educational Qualifications
Education Degree
: Bachelor
Major
: Business Administration
Experience
Years of Experience
: 3 - 5 Years
Field of Experience
: Automotive
Skills
•Advanced Excel skills, Knowledge of a DMS system is a plus •Strong interpersonal skills and team player. •Strong analytical skills with emphasis on details and accuracy. •Strong communication, documentation, and reporting skills. •Problem solving and ability to work under tight deadlines. •Organization and administration skills. •Managing simultaneous multiple tasks.
Other Requirements
Gender
: Any
Age
: 25 - 35 Years
Preferred Language
: Arabic, English
Duty Shift / Timings
: One Shift / 8:00 AM - 5:00 PM
Salary & Benefits
Salary
: Attractive Salary
Other Benefits
: As per the company policy.
Job Remarks
No of Vacancies
: 1
Job Country
: Kuwait
Nationality
: Kuwait
Career Level
: Mid-Career
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