Summary
Tahaluf, a joint venture involving Informa PLC, SAFCSP, and EIF, organises large-scale events in Saudi Arabia. The Senior Project Manager plans and delivers event projects, coordinating stakeholders, teams, venues, vendors, schedules, and risk mitigation. The role also oversees event features and post-event reviews, and calls for experience with mid- to large-scale events and tools such as Excel, Airtable, and Smartsheet. The position is in Riyadh and includes family visa cost support for up to three children, with relocation benefits subject to eligibility.
The posting
As published on informa.com. Pulled from the employer's site and shown as they wrote it.
Company Description
Tahaluf is the largest B2B live and on-demand events organiser in Saudi Arabia by space, attendance, colleagues, and revenue. It is a joint venture between Informa PLC, the Saudi Federation for Cybersecurity, Programming and Drones (SAFCSP), and the Events Investment Fund (EIF).
Tahaluf is bold, visionary, and determined to make an impact. Our team fosters a culture of collaboration, creativity, and a little fun, here teamwork rules and work feels as exciting as the events we create. Scaling at this pace also requires exceptional local partners, and Tahaluf is proud to work with a range of government and non-government organisations at the forefront of Saudi Arabia’s B2B and B2C large-scale events scene.
Be part of something BIG with Tahaluf’s series of record-breaking events: LEAP and Cityscape - the largest events in the world in their respective fields of tech and real estate; Black Hat MEA - a Guinness World Record holder for the largest CTF competition during the event; and CPHI Middle East - the largest pharma debut event in history, to name just a few. Tahaluf is making a huge impact on the global events sector.
Join our ambitious and highly committed team, unafraid to push boundaries and disrupt the status quo. From day one, you’ll dive into large-scale projects under the guidance of a supportive leadership team that will encourage your personal development and open doors to new opportunities.
Job Description
As a Senior Project Manager working with Portfolio 2 delivery teams, you will be responsible for developing detailed project plans and timelines.
You will be involved in breaking down the event into key phases (e.g., pre-event, event execution, and post-event), identifying major deliverables, and creating a project schedule. You will coordinate with all stakeholders, define the scope, set expectations, and establish deadlines for each milestone.
What You Will Do
Stakeholder Management
- Act as the primary liaison between internal and external stakeholders, including event sponsors, exhibitors, clients, vendors, and internal teams (marketing, operations, technical teams, etc.).
- Ensure all stakeholders understand their roles, requirements, and timelines, fostering clear communication and alignment.
- Manage expectations and address concerns to maintain strong relationships and ensure smooth collaboration.
Feature Management
- Oversee the planning and execution of event features such as workshops, deals hubs, competitions, activations, and closed-door roundtable conferences.
- Manage these features from concept to delivery, ensuring they align with the event’s goals and enhance the attendee experience.
- Collaborate with operations and suppliers to bring innovative ideas to elevate the look, feel, and flow of the event.
Risk Management
- Identify potential risks (e.g., venue issues, technical failures, supplier delays) and develop contingency plans to mitigate them.
- Maintain risk logs, assess impact, and implement mitigation strategies to ensure smooth event delivery.
- Continuously monitor risks throughout the project lifecycle and adapt plans as needed.
Coordination of Multi-Functional Teams
- Act as the central hub for coordinating efforts across various functional teams (marketing, logistics, technical, legal, etc.).
- Align tasks and timelines to avoid bottlenecks and ensure all teams are working toward the same goals.
- Maintain a broader view of the event flow to ensure seamless execution and integration of all components.
Venue and Vendor Management
- Secure and manage venues, suppliers, and vendors, including negotiating contracts and ensuring timely delivery of goods and services.
- Build and maintain strong relationships with third-party providers such as audio-visual companies, caterers, and transportation services.
- Ensure all deliverables meet quality standards and align with the event’s vision.
Communication and Reporting
- Establish regular meetings, status reports, and communication plans to keep all parties informed about progress, risks, and changes.
- Act as the primary point of contact for resolving issues during the project lifecycle.
- Provide clear and concise updates to stakeholders, ensuring transparency and accountability.
Post-Event Evaluation and Reporting
- Conduct post-event reviews to assess success metrics and gather feedback from stakeholders.
- Prepare a final report summarizing achievements, lessons learned, and recommendations for future events.
- Track post-event milestones and support the rollout of new event launches.
Qualifications
You will have:
- Experience or exposure in managing mid – large scale trade exhibitions, conferences, sports events or FMCG launches and events
- Ability to manage multiple projects and deliverables at different stages of the project life cycle
- Exposure to evaluating and managing Inter-departmental processes and milestones
- Stakeholder interaction and management, both internal teams and external partners across all levels
- Risk management and mitigation planning
- Exposure to MS Office/Office 365 suite of software, Smart Sheets and Airtable
Demonstrated skills:
- Ability to perform critical work involving judgement, accuracy and speed with minimal supervision
- Computer literate and proficient in the use of Microsoft Word, Excel, Airtable and Smart Sheets.
- Able to prioritise work tasks, and deadlines, proficient in using scheduling tools
- Proactive and self-motivated
- Interpersonal and customer-facing skills
- Cultural awareness and sensitivity
Additional Information
What you will get
- BUPA Medical Insurance for you and your family
- Annual leave – 25 days
- Remote working on Sundays
- Working anywhere – 1 month every year
- Wellbeing Benefits
- Family visa costs (up to a max of three children)
- Individual annual flight allowance for expats
International Relocation Package*
- Paid flight to Riyadh – for you and your family (up to a max of three children)
- 60 days of accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
- Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
- Individual paid flight home and an end-of-service gratuity payment when leaving the company*
Local Relocation Package*
- Paid flight to Riyadh – individual and family (up to a max of three children)
- 30 days accommodation or a suitable serviced apartment from your arrival date, or a one-off payment of SAR 5,000
- Up to SAR 2,500 reimbursement of shipping goods/excess baggage costs
*If eligible