Senior Storekeeper

Purpose of the Job:

A Senior Storekeeper supervises and works with a group of employees involved in the purchasing, ordering, receiving, storing, distribution, securing and accounting for materials, supplies, parts, tools, equipment, and services; and manages a warehouse operation, applies sound supervisory principles and techniques in building and maintaining an effective work force; and does related work.

MAJOR ROLES & RESPONSIBILITIES:

· Receive and forward all goods and deliveries in and out of the warehouse to the correct point of contact/storage area.

· Able to follow standards for issuing and receiving stock within the store's area of operation.

· Monitor and take inventory on regular basis to compile orders based on par levels or needs.

· Maintain clear and organised records to ensure all reports and invoices are filed and stored properly.

· Monitor levels for all items to ensure proper levels.

· Responsible for storage of operational stock.

· Responsible for the day-to-day check on the storage facilities for upkeep and hygiene.

· Responsible to verify all goods arrived as per the agreed purchase, delivery note and agreed quantity has been received.

· Refuse acceptance of damaged, unacceptable, or incorrect items.

· Ensure all store requisitions are signed by concerned Department Heads (HOD’s) and approved by FC/GM depending upon the operations procedure.

· Ensure the quantity requested and the quantity issued always matches.

· Ensure store requisition form is signed by the person collecting the goods and enter into the Inventory/Materials Management System.

· Post all invoices using the MMS - Material Management System.

· Conduct inventory audits to determine inventory levels and needs.

· Conduct physical stock audits on a regular basis as advised by the Financial Controller (FC) and the physical count to be tallied with the inventory count from the MMS - Material Management System.

· Any differences between the manual count and MMS software have to be investigated and the information to be given to the Finance Department.

· Extend all requisitions on a daily basis and update the inventory management software/system.

· Work closely with Purchasing to order and receive items and equipment.

· Troubleshoot any vendor delivery issues and oversee/follow up on the return process.

· Follow up on documentation of after-hours issues ensuring it is in accordance with established internal controls and procedures.

· Adhere to all Health and Safety procedures particularly relating to food and beverage items.

· Ensure uniform and personal appearance are clean and professional.

· Keep accurate recordings of all incoming and outgoing goods.

· Notify the store manager/supervisor of any low stock levels.

· Identify and report any slow-moving items to avoid over purchasing.

· Verify and track received inventory and complete inventory reports and logs.

Perform any other duties as assigned by the management or supervisors.

Skills & Abilities:

Leadership

Supervising and Directing

Communication Skills

Applying Expertise

Problem Solving

Time-management skills

Initiative

Teamwork

Delivering Quality

Flexibility

Aware of QHSE and Financial Impacts

Decisiveness

Qualifications:

Degree in Business Administration, Logistics, or relevant fields, ability to manage inventory