Trainee Site Coordinator

TITLE:

Trainee Site Coordinator

(EPC - Projects / Construction)

(Sales & Rentals - PMV / Site Overlay)

REV:

00

AUTHOR

APPROVED

EFFECTIVE DATE:

NAME:

Jaya Shaira Rodriguez

NAME:

Jason English

23 Jul 2026

DATE:

23 Jul 2026

DATE:

23 Jul 2026

STATUS:

SIGN:

Electronic Signature Only

SIGN:

Electronic Signature Only

Confidential

COPY / STATUS No:

MASTER COPY

DOCUMENT No:

AL-HCM-R-Job Description

1. Job Title:

Trainee Site Coordinator (Six month probation - Full time permanent role)

1. Reporting Structure in Company:

Responsible to:

• Project Manager / Key Accounts Manager / Operations Manager (as applicable)

Important Working Relationships:

Internal

• All EXCO members

• All management personnel

• All QHSE team members

• All employees of Site Overlay

• All employees of Al Laith

• Other CG Tech Group Companies

External

• Clients

• Suppliers

• Communities

• Competitors

1. Job Summary

The Trainee Site Coordinator will support the successful execution of construction, rental, and site overlay projects by assisting with daily site coordination, logistics, documentation, and operational activities under the guidance of experienced Site Coordinators and Project Managers. As part of the Bachelor of Al Laith Talent Development Program, this structured 6-12 month training role provides hands-on exposure across EPC Projects, PMV (Plant, Machinery & Vehicles) Rentals, and Site Overlay departments, equipping trainees with the technical knowledge, practical skills, and professional competencies required for a future Junior Site Coordinator role. The role requires a proactive attitude, willingness to learn, and flexibility to support business requirements across various project sites in the UAE.

You will act as a proactive team member, assisting with logistics, documentation, inspections, and coordination under supervision, while developing the competencies required to transition to a Junior Site Coordinator role.

1. Specific Duties & Responsibilities

• Support daily site operations, ensuring activities are completed efficiently under the supervision of Site Coordinators and Project Managers.

• Assist in coordinating material deliveries, equipment allocation, workforce scheduling, and site logistics to support project requirements.

• Conduct routine site inspections and monitor compliance with company safety policies, QHSE standards, and project procedures.

• Prepare and maintain accurate site documentation, including reports, logs, checklists, and project records using Google Workspace and other company systems.

• Coordinate and communicate with project teams, subcontractors, operators, suppliers, and clients while escalating issues to supervisors when required.

• Participate in site meetings, toolbox talks, equipment inspections, inventory tracking, and operator support activities.

• Identify, report, and assist in resolving routine site issues to minimize operational disruptions.

• Support project execution across EPC Projects, PMV Rentals, and Site Overlay operations based on business requirements and assigned rotations.

• Assist with yard operations and other operational activities as required to support project delivery.

• Actively participate in the 6-12 month Talent Development Program by completing assigned rotations, technical training, competency assessments, and development activities.

1. Qualifications and Experience:

• Educational background or exposure in Construction Management, Civil Engineering, Mechanical Engineering, Logistics, Business Administration, Event Management, or a related field.

• 0–2 years of relevant experience through internships, graduate programs, or entry-level roles within construction, logistics, events, or equipment rental industries is an advantage.

• Strong interest in pursuing a career within the construction, temporary structures, or plant and machinery rental industry.

• Basic understanding of construction site operations, safety practices, or logistics is advantageous.

• Proficiency in Google Workspace (Docs, Sheets, Drive) and basic digital tools.

• Excellent organizational, communication, and interpersonal skills.

• UAE driving license is an advantage, with willingness to travel between project sites across the UAE.

• Basic construction safety certification is advantageous.

1. Competencies:

• Learning Agility:Demonstrates enthusiasm for acquiring new knowledge, adapting to different operational environments, and applying feedback to continuously improve performance.

• Site Coordination:Ability to support daily site activities by coordinating resources, documentation, logistics, and communication under supervision.

• Safety Awareness:Understands the importance of workplace safety and actively promotes compliance with QHSE standards and company policies.

• Communication Skills:Communicates clearly and professionally with colleagues, supervisors, subcontractors, and clients to support smooth project execution.

• Organization and Attention to Detail:Maintains accurate documentation, follows established procedures, and manages assigned tasks with a high level of accuracy.

• Problem-Solving:Demonstrates initiative in identifying routine operational challenges and supports the implementation of practical solutions.

• Time Management:Effectively prioritizes assigned responsibilities while meeting deadlines in a dynamic project environment.

• Adaptability:Demonstrates flexibility by supporting multiple business divisions, project sites, and operational requirements as part of the development program.

• Technical Curiosity:Demonstrates a proactive interest in developing technical knowledge of construction operations, temporary structures, plant and machinery, and industry best practices to support effective site coordination.

KPI Area

Objective

Measurement Criteria

Target

Training & Development

Successfully complete assigned training, rotations, and development activities under the Talent Development program.

Completion of assigned learning modules, practical training, assessments, and feedback sessions.

Complete100% of assigned program requirementswithin the agreed training period.

Site Coordination Support

Provide effective support to daily site operations, including logistics, documentation, inspections, and coordination activities.

Supervisor assessment of participation, task completion, and ability to support site requirements.

Achieveminimum satisfactory performance ratingin supervisor evaluations.

Safety & Compliance

Demonstrate commitment to QHSE standards and safe working practices.

Compliance with site safety procedures, attendance in toolbox talks, and participation in safety activities.

Maintainzero safety violationsand complete100% of required safety activities.

Documentation & Reporting

Maintain accurate and timely site records and reports.

Accuracy, completeness, and timely submission of assigned documentation.

Maintain95% accuracy and timely completionof assigned records.

Learning Agility & Adaptability

Develop technical knowledge and adapt to different project environments and operational requirements.

Ability to apply feedback, demonstrate improvement, and support different departments/sites.

Demonstrate continuous improvement and achievereadiness for next-level responsibilities.

Professionalism & Teamwork

Demonstrate a positive attitude, effective communication, and collaboration with teams and stakeholders.

Feedback from supervisors, project teams, and mentors regarding behaviour and teamwork.

Achievepositive performance feedbackand demonstrate professional conduct throughout the program.

1. Key Performance Indicators (KPIs)

This trainee appointment forms part of the Bachelor of Al Laith Talent Development program and is intended as a structured developmental role with a duration of six (6) to twelve (12) months. The program is designed to provide practical experience, technical training, and competency development to prepare the trainee for future opportunities within the Company. Participation in the program does not constitute a guarantee of promotion or permanent placement into a Junior Site Coordinator role. Progress and continuation within the program may be reviewed, amended, extended, or concluded at the discretion of the Company based on business requirements and individual performance.

The Company is committed to developing competent, safety-conscious, and adaptable professionals who contribute to operational excellence across EPC Projects, construction, PMV Rentals, and Site Overlay operations. Through structured learning, mentoring, and hands-on experience, trainees are expected to embrace a culture of continuous improvement, collaboration, accountability, and safe working practices.

The Trainee Site Coordinator shall demonstrate a proactive attitude, commitment to learning, professionalism, and a willingness to support operational teams while progressively developing the knowledge, skills, and competencies required to perform the responsibilities of a Junior Site Coordinator.

Chief Ecosystem Officer Operations Director

Jason English Michael Clark / John Maddern

Operations Manager Human Capital Manager

Safaa Hassan

Trainee Site Coordinator

I accept the above requirements and commit to carry out my assigned duties and responsibilities without prejudice and will conduct myself respectfully.