Summary
MBZUAI is hiring an Academic Appointments Partner in Abu Dhabi to support academic appointment and recruitment processes. The role coordinates documentation, contracts, interviews, candidate communications, onboarding, and collaboration with university departments and administrative offices. It also maintains confidential records, supports policy compliance, and contributes to improving appointment workflows. Applicants need a bachelor’s degree and at least 5 years of relevant experience in academic administration, HR operations, or higher education; a related master’s degree is preferred.
The posting
As published on mbzuai.ac.ae. Pulled from the employer's site and shown as they wrote it.
Job Purpose:
The Academic Appointments Partner plays a key operational role in supporting academic appointment processes. Reporting to the Head of Academic Appointments, the role is responsible for the accurate, timely, and professional execution of appointment-related activities. The Partner works directly with academic departments and administrative offices to ensure smooth processes, clear communication, and high-quality experience for candidates and faculty.
Key Responsibilities:
- Administer the end-to-end academic appointments processes, including recruitment support, appointment documentation, contract preparation, and reappointments.
- Assist in planning and executing recruitment initiatives, events, and on-campus interviews, ensuring professional coordination and delivery.
- Manage interview scheduling and communications with candidates and search committees to provide efficient, transparent, and welcoming candidate experience.
- Prepare interview materials and support search committees in evaluating candidates and compiling feedback.
- Serve as the primary liaison for candidates throughout the recruitment and appointment cycle, providing timely updates and maintaining positive engagement.
- Provide operational support to Deans, Department Chairs, and academic leadership by guiding them through appointment procedures and institutional requirements.
- Collaborate with HR, Legal, Research, and other administrative offices to coordinate contracts, onboarding, visa processing, relocation, and benefits administration.
- Ensure all academic appointment activities comply with university policies, procedures, and applicable accreditation and regulatory standards.
- Maintain accurate and confidential records in applicant tracking and appointment systems, ensuring data integrity and compliance.
- Respond promptly and professionally to inquiries from faculty, administrators, and candidates, ensuring clear and consistent communication.
- Contribute to continuous improvement by identifying process gaps and recommending enhancements to appointment workflows and systems.
- Support international and strategic recruitment efforts by fostering consistent, high-quality candidate engagement and experience.
- Assist in developing and delivering training sessions, reference materials, and communication tools to build institutional awareness of appointment procedures and best practices.
- Perform all other duties as reasonably directed by the line manager that are commensurate with these functional objectives.
Academic Qualification:
- Bachelor’s degree in higher education administration, business administration, or a related field.
- Master’s degree in a related field is preferred.
Professional Experience:
Essential
- At least 5 years of experience in academic administration, HR operations, or related roles in higher education.
- Knowledge of academic appointment processes, recruitment practices, and higher education operations.
- Strong organizational and problem-solving skills with attention to detail.
- Ability to work collaboratively with multiple stakeholders and manage competing priorities.
- Excellent communication and interpersonal skills.
- Proficiency in using HRIS, workflow systems, and data management tools.
Preferred
- Working proficiency in additional languages is an advantage.