Summary
Muller & Phipps Middle East is seeking an Accounts Assistant in Dubai to support its finance department and office administration. The role includes processing sales orders and credit or debit notes, recording inventory movements, validating receipts, preparing accounts receivable reports, and following up on collections. The assistant will also support customer onboarding, petty cash controls, inventory audits, and the filing of financial documents. A bachelor’s degree in any discipline is required, along with Excel proficiency, familiarity with MS Office, attention to detail, and the ability to learn accounting or ERP systems.
The posting
As published on mulphico.com. Pulled from the employer's site and shown as they wrote it.
Job Purpose:
The Accounts Assistant will provide administrative support, Documents control, support the finance
department in various tasks and projects while gaining practical experience in financial analysis, reporting,
and operations. He / She should have strong attention to detail, and the ability to multitask in a fast-paced
environment.
Role and Responsibilities
• Handle sales order processing, including issuance of credit and debit notes as per approved requests.
• Process inventory movements and adjustments based on management approvals, ensuring accurate
stock records.
• Support customer onboarding by verifying trade license documents, validating credit terms, and
ensuring compliance with internal policies.
• Assist in the validation of cash and cheque receipts, along with other related financial transactions.
• Prepare and share Accounts Receivable (AR) reports with customers and channel managers, and
actively follow up on collections.
• Manage petty cash handling and/or conduct petty cash counts as part of the company’s internal
control procedures.
• Support in regular and year-end inventory audits, ensuring proper documentation and reconciliation of
stock.
• Handle general office administration tasks, including answering phone calls, responding to emails,
and correspondence.
• Organize and file relevant documents associated with the above processes for future reference and
audit purposes.
• Any Ad hoc projects and tasks assigned by management from time to time.
Skills and Abilities
• Proficiency in accounting software, Microsoft Excel including advanced functions.
• Excellent written and verbal communication skills
• Meticulous attention to detail to ensure accuracy in recording transactions
• Strong skills to manage multiple tasks and deadlines effectively, prioritizing critical activities as needed.
• Willingness to stay updated on changes in accounting standards, regulations, and industry best practices, as
well as adapt to evolving business needs and technologies.
• Commitment to maintaining high ethical standards and integrity in handling financial information and
transactions.
Qualifications and Education Requirements
- Bachelor’s degree (any)
- Proficient in computer applications, with strong typing speed and accuracy.
- Familiarity with MS Office tools (especially Excel) and ability to learn new financial or ERP systems quickly