Administration Officer

Every employee at Al Rostamani Group plays a role in making a real difference to the business and our customers. We care for our employees by offering them meaningful and purposeful work and an opportunity to grow, learn, contribute and succeed. Today, the Al Rostamani Group has come a long way since its birth in 1957. Our group has grown steadfastly with the guiding principles of Commitment, Care & Vision, alongside a strong sense of active involvement in the community. We are a well-diversified group, with a key presence in industries such as General Trading, Automobiles and Heavy Equipment, Travel, Foreign Exchange, Financial Services, Property Management, Construction, Infrastructure Development and Information Technology Services. Our Group employs approximately 2000 people from 41 different nationalities, which contributes to our multicultural and multi-national environment.

Job Purpose

To provide administrative and coordination support to the given Department, ensuring smooth day-to-day operations, timely processing of procurement documentation, and effective coordination with vendors, suppliers, and internal departments.

Job Responsibilities

• Key Responsibilities

  • Assist the team with daily administrative tasks.
  • Prepare and process requisitions, orders, and related documents.
  • Follow up with suppliers on quotations, deliveries, and order status.
  • Coordinate with vendors regarding documentation, invoices, and payment-related matters.
  • Maintain and update supplier records, contracts, and databases.
  • Support the collection and comparison of supplier quotations.
  • Prepare simple reports on orders, deliveries, and activities.
  • Coordinate the receipt and filing of documents, contracts, and correspondence.
  • Liaise with internal departments to ensure timely processing of requests.
  • Track delivery schedules and follow up on pending orders.
  • Assist in vendor registration and documentation processes.
  • Support invoice submission and coordination with the Finance Department for payment processing.
  • Maintain accurate filing and record-keeping of all-related documents.
  • Perform other administrative duties as assigned by the manager

Job Requirements

Qualifications

• Bachelor’s Degree or Diploma in Business Administration, Supply Chain, Procurement, or a related field.

Experience

• 2-3 years of experience in administration, support, or coordination.

• Fresh graduates with strong organizational and communication skills may also be considered

Knowledge & Skills

• Good communication and interpersonal skills.
• Strong organizational and coordination skills.
• Proficiency in Microsoft Office, especially Excel and Word.
• Ability to interact professionally with customers.
• Attention to detail and ability to maintain accurate records.

At Al Rostamani Group, we seek talented people who work hard to achieve great things. We consider not only your skills and experience, but also your passion for the role, your desire to learn and how well you align with our core values of care, commitment and vision. If this position represents an opportunity you wish to pursue, we invite you to apply.