Summary
Qatar Airways is seeking an Administrative Assistant in Doha to provide confidential administrative and secretarial support. The role includes preparing presentations, spreadsheets and reports, maintaining filing systems, coordinating travel and communications, and taking meeting notes. The assistant will oversee document distribution and version control, conduct document audits, and liaise with teams across departments. The posting does not state salary or visa conditions.
The posting
As published on qatarairways.com. Pulled from the employer's site and shown as they wrote it.
About the Role
- Perform advanced, diversified, and confidential administrative and secretarial support. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the office.
- In consultation with the team generate business documentation, including presentation creation and spreadsheet preparation and distribution.
Prepare charts and compile reports as needed and ensure that all files are complete and properly
maintained
- Perform administrative tasks based on set procedures, establish and maintain filing systems, categorize and maintain manuals, invoices, manage and co-ordinate travel needs and other source data.
- Research information and initiate assigned tasks accordingly.
- Coordinate internal and external communications.
- Respond to complaints and requests for information andassistance, interpret and explain procedures and policies pertaining to internal inquiries of staff.
- Attend and take notes at meetings, coordinate travel arrangements, records of Communication (documents, E-mail} to meet the requirements of the team.
- Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.
- Oversee the creation, distribution, and management of documents, ensuring adherence to document control procedures.
- Maintain an organized filing system for easy retrieval of documents and ensure proper version control.
- Conduct regular audits to verify the completeness and correctness of documents.
- Collaborate with cross-functional teams to facilitate the efficient flow of information and documents.
- Act as a liaison between different departments to streamline document-related processes.
- Maintain effective communication channels with team members, ensuring transparency in document-related matters.
- Respond to inquiries and requests for information promptly and accurately.
- Assist in following the company's procurement and finance procedures by developing an understanding of policies and procedures.