Summary
QatarEnergy LNG is seeking a Secretary in Doha to provide secretarial and clerical support to a department and its line manager. Duties include managing correspondence, visitor contact, schedules, records, office supplies and equipment, and travel arrangements, as well as preparing memos and reports. The role requires a Secretarial Diploma, four years of experience with a recognised organisation, strong written and spoken English, and advanced keyboard and computer skills.
The posting
As published on qatarenergylng.qa. Pulled from the employer's site and shown as they wrote it.
Job Purpose
- Provide complete secretarial/clerical service including time management, staff supervision, correspondence, and clerical responsibilities for the department.
Job Context & Major Challenge(s)
- Observe and apply strict levels of confidentiality, decorum and discretion to all matters related to performance and administration of personal affairs.
- Working for senior management and periodically dealing with short deadlines and under time pressure to meet deliverables for customers and stakeholders.
Key Job Accountabilities
- Act as first point of contact for both internal and external visitors wishing to contact the line manager.
- Provide complete correspondence service for the line manager, routing correspondence as necessary and typing/drafting replies where appropriate.
- Organise and retrieve data from SAP, Access, appropriate data files and update records accordingly in SAP and/or other corporate systems.
- Provide a time management diary service and ensure department manager is fully prepared for scheduled meetings.
- Identify and deal with problems and issues that arise on behalf of line manager to ensure the smooth running of the department.
- Prepare memos/communication, including workflows and any other documentation as directed by Line Manager.
- Maintain records/files, replenish stationery, and arrange servicing of office equipment.
- Support travel arrangements in a time-effective way, including arranging complex itineraries/venues, ensuring most effective use of manager’s time.
Qualifications
- Secretarial Diploma.
Knowledge and/or Experience
- 4 years’ of experience with a recognised organisation.
- Good command of written and spoken English.
- Advanced keyboard and Computer Skills.
- Ability to prepare good standard reports in the English Language.