Summary
American International University (AIU), a private university in Kuwait, is hiring an Administrative Assistant to support university events and administrative activities. The role includes coordinating meetings and events, preparing agendas and reports, maintaining confidential records, using SharePoint, and following up on tasks and deadlines. Applicants need a bachelor’s degree in Business Administration or a related field, proficiency in English and Arabic, and at least 3 years of relevant experience. The position is full-time and on-site in Jahrah; applications are reviewed on a rolling basis until the role is filled.
The posting
As published on aiu.edu.kw. Pulled from the employer's site and shown as they wrote it.
Position Title: Administrative Assistant
Location: On-site – Kuwait
Employment Type: Full-Time
About The American International University
American International University (AIU) is a private institution in Kuwait, founded in 2019, offering undergraduate programs in Engineering and Computing, Architecture and Design, Business, Arts and Sciences, and Education. The programs are delivered in English and follow the American model of higher education. AIU serves a community of more than 4,000 students and is implementing the RISE Strategy 2026–2030, a five-year institutional transformation strategy anchored in research development, international accreditation, student success, employability, and community engagement.
For more information, visit: www.aiu.edu.kw
Position Overview
We are looking for an organized and professional Administrative Assistant to support and coordinate major university events. The role involves managing executive tasks, meetings, communication, and events while working with different departments and ensuring that all activities run smoothly.
Key Responsibilities
- Schedule and coordinate meetings, appointments, and events.
- Prepare meeting agendas, presentations, reports, and minutes and follow up on tasks, deadlines, and action items.
- Assist with organizing university events, workshops, ceremonies, and visits.
- Communicate with departments, staff, vendors, and visitors to support daily activities.
- Maintain and organize confidential documents, records, and files.
- Manage digital documents and folders using SharePoint and other systems.
- Ensure administrative activities follow university policies and procedures.
- Provide general administrative and operational support to staff and management.
Qualifications & Experience
- Bachelor’s degree in Business Administration or a related field.
- English and Arabic Proficiency is required.
- Minimum 3 years of experience in administration, event management, or a similar role.
- Experience in a university, higher education, nonprofit, or institutional environment is preferred.
- Strong organizational, multitasking, time-management, and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to work independently, manage multiple priorities, and meet tight deadlines.
- Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
- Strong knowledge of SharePoint and digital filing systems.
- Experience with project-management tools is an advantage.
How to Apply
Interested candidates should visit the Job Opportunities section on our website and submit a resume and cover letter via: https://aiu.edu.kw/careers/jobs
Applications will be reviewed on a rolling basis until the position is filled. The successful candidate is expected to commence employment immediately.