Summary
KBR Sustainable Technology Solutions (STS) is seeking an Administrative Assistant in Al-Jubail, Saudi Arabia. The role supports organizational documentation, reports, records, correspondence, attendance tracking, training coordination and office supply requisitions. The assistant will use SAP and other software, prepare summaries and help maintain safe work practices in line with SATORP standards. Applicants need at least five years of Oil & Gas maintenance experience with a high school qualification, or at least three years with a diploma, as well as strong communication and organizational skills.
The posting
As published on kbr.com. Pulled from the employer's site and shown as they wrote it.
Title:
Administrative Assistant
KBR Sustainable Technology Solutions (STS) provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design capabilities, and smart solutions to optimize planned and operating assets.
KBR is looking for - Administrative Assistant
Responsibilities:
- Maintain and distribute the up-to-date documentation related the Organization and ensure that all recipients receive all revisions in a timely manner.
- Assist and support the Organization’s personnel in maintaining documentation related to the day-to-day activities, including, but not limited to, minutes of meetings, reports, manuals, brochures, records, forms, checklists and instructions.
- Assist other personnel in the Organization in preparing and producing performance and progress reports of various activities and projects, and construct appropriate graphs and statistics ensuring their accuracy and consistency.
- Utilize all relevant database management systems, such as SAP, and other software applications to create an electronic register and maintain a history of all related documents, reports and recommendations.
- Collect data and maintain regular activity reports of employees; receive, maintain and record performance appraisal reports on overall performance of the Organization personnel.
- Assist in tracking the Organization employees’ attendance, leaves, absenteeism and vacations; and prepare daily time sheet records.
- Collate and analyze data and records from all concerned personnel and submit regular summaries to the Organization Head.
- Respond to quires and correspondences and assist in routing incoming mail, preparing outgoing mail, maintaining work files, records and other documents as directed by the Organization Head.
- Liaise with Training and Career Development Division to assist in the identification of the training and development needs for the Organization’s personnel, coordinate their enrolment and participation in various training courses and follow-up on their attendance.
- Coordinate with the Material and Services Procurement to prepare and make requisitions for office stationeries and supplies.
- Operate a range of office equipment (such as printers, fax machines, copiers and telephones) to perform administrative tasks and ensure the same is functioning properly in coordination with all concerned personnel.
- Perform other duties as assigned by the Organization Head.
- Ensure the compliance of safe work practices, hazardous work regulations and PPE usage according to SATORP standards.
- Encourage reporting of Near miss, unsafe conditions and acts.
- Participates in Safety audits.
- Attend the Safety and Technical training as scheduled.
Qualifications:
- ·Minimum 5 years’ experience in Oil & Gas maintenance – High School.
- Minimum 3 years’ experience in Oil & Gas maintenance – Diploma.
- Well organized and proactive with excellent communication skills· Proven leadership skills with large organizations· Maturity of judgment under pressure and ability to resolve problems
- An ability to achieve business results working in a multi-cultural environment