Summary
SGS, a testing, inspection and certification company, is seeking an Executive Assistant to support its Regional Managing Director in Dubai. The role includes managing the calendar, arranging meetings and travel, preparing minutes, reports and presentations, and following up on tasks with internal and external stakeholders. Applicants should have at least five years of experience supporting an MD or C-level executive, strong communication and organizational skills, and proficiency in Microsoft Office. Candidates must currently be based in the UAE; Russian or Arabic is an advantage.
The posting
As published on sgs.com. Pulled from the employer's site and shown as they wrote it.
Company Description
We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.
We are seeking a highly organized and proactive Executive Assistant to be responsible for managing the Regional Managing Director's daily activities, ensuring seamless operations, and contributing to the strategic and administrative functions of the organization. The ideal candidate must possess excellent organizational, analytical, and communication skills and be capable of handling multiple responsibilities with discretion and professionalism.
Job Description
- Manage the Managing Director’s calendar, schedule appointments, and organize meetings.
- Attend meetings alongside the Managing Director as needed, prepare detailed Minutes of Meetings, and ensure follow-up on actionable items.
- Organize travel arrangements, including visa processing, flight bookings, and accommodation.
- Prepare reports and presentations for the Managing Director, summarizing key data and insights.
- Assist with project management and follow up on key tasks with the leadership team and other internal/external stakeholders.
- Facilitate smooth communication between the managing director's office and other departments.
Qualifications
- 5+ years of experience as an Executive Assistant, supporting MD or C-level executives.
- Excellent verbal and written communication skills in English. Russian or Arabic languages are a big plus.
- Proven experience creating & preparing dashboards, reports and presentations
- High level of discretion and professionalism.
- Strong organizational and multitasking abilities with attention to detail.
- Proficient in Microsoft Office Suite.
- Strong interpersonal skills and the ability to work collaboratively with various stakeholders.
- Self-motivated, proactive, and capable of working independently under minimal supervision.
- Adaptable to changing priorities in a dynamic environment.
- Ability to work flexible hours as needed.
- Candidates should be currently based in UAE.