Summary
Al Khalejiah Catering Company is seeking an Administrative Assistant to support daily office operations and departmental workflows. Duties include managing schedules and communications, preparing documents and reports, maintaining filing systems, coordinating meetings, tracking expenses and invoices, and handling office supply requests. The role also provides front-desk support and requires discretion with sensitive information. English proficiency and Microsoft Office skills are required; a degree or diploma in business administration or a related field is preferred. The role is office-based with standard working hours and occasional overtime may be required.
The posting
As published on alkhalejiah.com. Pulled from the employer's site and shown as they wrote it.
Job Title: Administrative Assistant
Department: Administration
Reports to: Department Head
Job Description:
The Administrative Assistant is responsible for performing a wide range of administrative and clerical duties to support daily operations, ensure smooth workflow, and assist teams with essential office functions. This role requires excellent organizational skills, attention to detail, and strong communication abilities in both English and the local language.
Key Responsibilities:
Manage and organize schedules, calendars, and appointments for managers or departments
Prepare, format, and edit documents, reports, memos, and presentations
Handle incoming and outgoing communication, including emails, phone calls, and mail
Maintain both physical and digital filing systems
Coordinate meetings, prepare agendas, take minutes, and follow up on action items
Assist in tracking expenses, preparing reports, and processing invoices
Manage office supply inventory and coordinate procurement requests
Greet and assist visitors and ensure professional front-desk support
Provide administrative assistance to departments such as HR, Finance, or Operations
Ensure confidentiality of sensitive documents and information
Perform other related tasks as assigned by management
Requirements:
Proven experience as an administrative assistant or office administrator
Proficiency in English (written and spoken) is required
Strong knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
Excellent organizational and time-management skills
Strong communication and interpersonal abilities
Ability to multitask, prioritize, and work under pressure
Professional appearance and attitude
Attention to detail and problem-solving skills
Bachelor’s degree or diploma in Business Administration or a related field is preferred
Working Conditions:
Office-based role with standard working hours
May require occasional overtime during peak periods or events