Summary
Ajman University is seeking an Administrative Officer to support the Office of the Chancellor. The role includes handling communications and inquiries, coordinating meetings and events, preparing correspondence and presentations, translating documents between Arabic and English, and managing travel, records, and office supplies. Applicants need a bachelor’s degree in business administration or a related field, 3–5 years of relevant experience, and fluency in Arabic and English. The position is open to UAE nationals only.
The posting
As published on ajman.ac.ae. Pulled from the employer's site and shown as they wrote it.
SUMMARY OF FUNCTIONS:
Coordinates oversees, and/or performs various support activities, secretarial services, and confidential assignments for the Office of the Chancellor.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Provides support to all stakeholders, including faculty, staff, students, and others, by screening and handling telephone communications, greeting and directing visitors, and addressing administrative issues and inquiries.
- Organizes and facilitates meetings and special events, scheduling and coordinating dates, times, venues, attendance, agendas, and facilities. Takes minutes and provides administrative support and follow-up on matters arising from meetings.
- Composes and prepares documents and correspondence for the office; handles incoming and outgoing correspondence and prepares responses as appropriate.
- Drafts, prepares, and edits presentations as requested.
- Translates documents from Arabic to English and vice versa.
- Handles the travel arrangements for the office.
- Gathers, enters, and updates data to maintain the office’s records and databases, as appropriate; establishes and maintains the filing system/archive of the office.
- Guides and oversees the work of newly appointed junior staff and/or trainee students when engaged in related support activities.
- Orders, replenishes, and maintains office supplies and equipment.
- Enhances professional growth and development through participation in educational programs, in-service meetings, and workshops.
- Performs miscellaneous job-related duties as assigned.
QUALIFICATIONS & EXPERIENCE:
- Bachelor’s degree in business administration or a related field.
- 3- 5 years of experience directly related to the duties and responsibilities specified.
KNOWLEDGE & SKILLS:
- Strong organizational skills and the ability to prioritize workflow.
- Strong interpersonal and communication skills and the ability to work effectively with staff from a diverse community.
- Ability to create, compose, and edit correspondence, presentations, and other written materials.
- Ability to coordinate and organize meetings and/or special events.
- Excellent customer service skills.
- Database management skills.
- Knowledge of planning and scheduling techniques.
- Ability to provide leadership and guidance to administrative support staff and/or students.
- Fluency in English and Arabic.
SUPERVISION:
Reports to: Director, Office of the Chancellor
Subordinates: N/A