Summary
Al Shirawi Group is seeking an Administrator for its Dubai operations. The role coordinates office and site activities, manages supplies, stationery, petty cash, records and asset inventory, and supports the manager with day-to-day operations. It also assists with QHSE implementation, incident reporting, risk assessment, training coordination and maintenance documentation. The posting does not state specific qualifications, salary or visa conditions.
The posting
As published on alshirawi.com. Pulled from the employer's site and shown as they wrote it.
- Responsibilities
- Coordinate activities and employees within an office set up.
- Assisting the Manager to implement organization’s policies and procedures within site / department.
- Manage and order supplies within the budget guidelines of the organization.
- Managing the stationeries for the smooth operation of the site/department
- Coordinate internal & external operational meetings as needed.
- Preparing Duty Roasters as per Site Managers instructions.
- Managing the Petty cash under close supervision of the site manager.
- Assist in developing, motivating people and create a positive work environment.
- Resolve problems and determine appropriate courses of action, which are then reported to the Immediate Head.
- Maintaining the operational files and records at the site / departmental level
- Ensuring the updated documents are in use within the site / department.
- Organizing and coordinating for the site / department members trainings and other events
- Coordinating with the QHSE Department for site related QHSE issues.
- Assist the site / departmental manager to execute the project/site day to day QHSE requirements.
- Provide assistance in implementation of QHSE management system to achieve the organizational goal.
- Coordinate with other departments for QHSE resources necessary for the workgroup.
- Assist the site/departmental manager to take corrective actions upon identification of the nonconformance.
- Report all near misses, dangerous occurrences and incidents.
- Assist the team in preparing incident reports.
- Assist the site/departmental manager to assess and execute the QHSE training requirements.
- Participate in the site QHSE meeting.
- Participate in the site level hazard identification and risk assessment team.
- Ensure all the workers under his/her management are aware of the internal QHSE alerts.
- Maintenance of files, documents & records of the site operation
- Appropriate use of petty cash.
- Office set up asset inventory.
- Optimal use of Office stationeries, assets & transport vehicles.
- For following the company QHSE regulation
- For data collection and document maintenance
- For reporting incidents
- For coordination on training and development of the worker of his/her work group
- For follow up and documenting the maintenance of the plants, machineries and work activities to result in least impact on environment