Summary
Al Ghurair is seeking an Assistant Administrative Officer to support Facilities Management operations in Dubai. The role maintains employee attendance and leave records, updates Excel trackers and CAFM records, monitors work orders, and prepares operational reports. It also coordinates requests and follows up with employees, site teams, managers, clients, and contractors. A diploma or bachelor’s degree in a related field, basic Microsoft Office knowledge, and written and verbal communication skills in Arabic and English are required; CAFM experience is an advantage.
The posting
As published on al-ghurair.com. Pulled from the employer's site and shown as they wrote it.
To provide administrative and coordination support to Facilities Management operations by maintaining accurate records, preparing reports, updating trackers, coordinating operational requirements, and following up with internal teams, clients, contractors, and site personnel remotely.
Responsibilities
- Monitor employee attendance, timesheets, and leave records.
- Handle administrative requests and coordinate with employees, site teams, and line managers.
- Update and maintain employee records, databases, and Excel trackers.
- Follow up on attendance discrepancies, missing punches, and pending approvals.
- Monitor and update work orders, maintenance requests, and service requests in the CAFM (Computer-Aided Facilities Management) system.
- Track work order status, pending tasks, and closures, coordinating with site teams for timely updates.
- Update CAFM records related to preventive maintenance, corrective maintenance, assets, and service activities.
- Generate attendance, work order, and operational reports as required.
- Maintain accurate documentation and electronic filing systems.
- Coordinate with Facilities Management teams to ensure timely completion of administrative and operational tasks.
- Support data entry, reporting, and other administrative activities related to Facilities Management operations.
- Perform additional duties as assigned by the line manager.
Qualifications
Diploma or Bachelor’s degree in Business Administration, Human Resources, Office Administration, Facilities Management, or a related field..
Basic knowledge of Microsoft Office, particularly Excel and Outlook.
Familiarity with CAFM systems or facilities management software is an advantage.
Good written and verbal communication skills in Arabic and English.