Summary
Malomatia is seeking an Associate Project Coordinator in Doha to support its Project Manager on Digital Transformation and AI initiatives. The role coordinates schedules, meetings, stakeholders and vendors, and maintains project plans, action registers, RAID logs and other documentation. It also supports governance, reporting, dashboards and management presentations. Applicants should have experience supporting project delivery and be proficient with Microsoft Office; SharePoint, Power BI and Agile or Waterfall experience are desirable.
The posting
As published on malomatia.com. Pulled from the employer's site and shown as they wrote it.
This role provides project management and administrative support to the Project Manager in delivering Digital Transformation and AI initiatives. The role assists in coordinating project activities, maintaining project documentation, supporting governance and reporting, and ensuring effective communication between business stakeholders, technical teams, and external vendors.
Responsibilities
Support the Project Manager in planning, coordinating, and monitoring multiple Digital Transformation and AI projects.
Track project schedules, milestones, action items, and deliverables.
Coordinate project meetings, prepare agendas, capture meeting minutes, and follow up on action items.
Coordinate communication between business stakeholders, technical teams, consultants, and vendors to ensure timely completion of project activities.
Prepare and maintain project documentation including Project Initiation Documents (PIDs), project plans, meeting minutes, action registers, RAID logs, and status reports.
Support project governance activities by maintaining project trackers, documentation repositories, and reporting artefacts.
Assist in coordinating vendor engagements, workshops, business requirement discussions, and project-related activities.
Prepare weekly and monthly project status reports, dashboards, and management presentations.
Maintain project records, documentation, and collaboration sites using Microsoft tools such as SharePoint, Teams, and Office applications.
Provide general administrative and coordination support to ensure successful project delivery.
Qualifications
Experience supporting project delivery within Digital Transformation, IT, or Business projects.
Strong organizational, coordination, and time management skills.
Excellent written and verbal communication skills.
Experience preparing project documentation, reports, and presentations.
Ability to coordinate multiple stakeholders and manage competing priorities.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, and Teams).
Experience with SharePoint, Power BI, or project management tools is desirable.
Knowledge of Agile and Waterfall project delivery methodologies is an advantage.
Exposure to Digital Transformation, AI, Data Analytics, SAP, Microsoft Power Platform, or enterprise technology projects is desirable.