Summary
LEAD Development is seeking a Document Controller to support engineering and construction projects. The role involves registering, classifying, tracking, checking and archiving project documents, maintaining document registers and databases, and monitoring submissions and approvals. The successful candidate will prepare project reports and materials, update shared trackers, and coordinate letters with Directors or Project Managers. A diploma is required; knowledge of Aconex or Prolog is an advantage, along with strong analytical skills and good written and spoken English.
The posting
As published on leaddevelopment.ae. Pulled from the employer's site and shown as they wrote it.
Job Summary
Undertake various functions related to document control, document archiving, document imaging and maintenance of document register for Engineering/Construction Projects. The role holder would be under the minimum supervision of his superior.
Key Duties and Responsibilities
- Receive and register all engineering and construction-related documents, including in-house generated materials, ensuring accurate tracking and control.
- Manage the issuance of document numbers and maintain comprehensive document registers for all construction projects.
- Maintain and regularly update assigned project databases to ensure data integrity and accessibility.
- Ensure correct classification, sorting, and filing of documents. Maintain proper archiving protocols for both electronic and hard-copy records.
- Review the completeness and accuracy of documentation prior to submission or upload.
- Conduct quality checks on documents in accordance with company document control procedures before uploading to Aconex or other systems.
- Monitor the status of documents and follow up on pending approvals or submissions.
- Perform regular file backups to ensure secure storage and retrieval of electronic registers and documentation.
- Prepare project reports and presentation materials as required by the team or management.
- Update shared logs and trackers daily to reflect current project and document status.
- Draft letters based on stakeholder submissions, in coordination with Directors or Project Managers.
- Proactively report any HSE hazards, incidents, or concerns observed within the workplace.
- Undertake other related duties and assignments as may be required from time to time.
Technical Competencies
- Diploma.
- Knowledge of Software’s such as Aconex or Prolog is an added advantage.
Behavioural Competencies
- Excellent analytical skills.
- Good command in oral and written communication in English.
- Ability to work on your own initiative.
- Integrity and reliability.
- People oriented.
The duties and responsibilities described above are not comprehensive and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.