Summary
Egis is hiring a Document Controller for its Dubai office. The role manages document filing, retrieval, workflows, version tracking, retention, and audits, while supporting document management systems and process improvements. Applicants should have relevant document control or records management experience, DMS proficiency, strong organizational and communication skills, and Microsoft Office skills. The position is open to UAE nationals with a Family Book.
The posting
As published on egis-group.com. Pulled from the employer's site and shown as they wrote it.
Company Description
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
Job Description
We are seeking a detail-oriented and organized Document Control- UAE National professional for our Dubai office. As a UAE National, you will play a critical role in managing, organizing, and maintaining our company's documentation systems to ensure accuracy, compliance, and accessibility across all departments. This position requires a professional who can efficiently handle document workflows, maintain version control, and uphold the highest standards of record management.
- Manage and maintain document control systems, ensuring proper filing, indexing, and retrieval of all organizational documents
- Implement and enforce document control procedures and policies in compliance with regulatory requirements and industry standards
- Monitor document versions and revisions, maintaining accurate records of all changes and updates
- Coordinate with various departments to collect, review, and process documents for storage and archival
- Ensure compliance with document retention policies and regulatory requirements applicable to the organization
- Perform regular audits of document management systems to identify discrepancies and implement corrective actions
- Maintain organized filing systems, both physical and digital, ensuring easy accessibility and retrieval
- Prepare and maintain documentation logs, indexes, and tracking reports
- Collaborate with team members to streamline document workflows and improve efficiency
- Support the implementation and maintenance of document management software and systems
Qualifications
- UAE Nationals with Family Book only
- Proven experience in document control, records management, or related administrative roles
- Proficiency with document management systems (DMS) and digital filing platforms
- Strong organizational and time management skills with exceptional attention to detail
- Knowledge of document control procedures, best practices, and regulatory compliance requirements
- Excellent communication and interpersonal skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
- Ability to work independently and manage multiple tasks simultaneously
- Strong analytical skills and ability to identify process improvements