Summary
Al Shirawi Group is seeking a Document Controller for project work in Dubai, United Arab Emirates. The role manages project documents, submissions, approvals, logs, correspondence, meeting records, and document flow among engineers, site teams, consultants, subcontractors, and clients. It also includes coordinating NOCs, progress reports, site office administration, project records, and support for audits and handovers. Applicants should have document control experience in construction or MEP projects, be comfortable with document management systems, understand technical drawings, and communicate clearly in English.
The posting
As published on alshirawi.com. Pulled from the employer's site and shown as they wrote it.
In this role, you play an important part in keeping projects organized and compliant. Clear and correct documentation supports smooth cooperation between teams and partners. Your work helps engineers and managers focus on delivery without delays. You ensure that documents are always available, updated, and easy to find. This role requires structure, care, and clear communication within a fast-moving retrofit environment.
- You manage, register, and distribute project documents in line with company procedures.
- You control document versions and ensure only approved files are shared.
- You coordinate document flow between engineers, site teams, consultants, and clients.
- You maintain logs for drawings, submissions, and approvals throughout the project.
- You support audits and handovers by preparing complete document records.
Required Skills and Knowledge
As a Document Controller, your knowledge supports project quality and compliance. You understand how structured documentation reduces risks and errors. Your skills help teams work with confidence and clarity. Accuracy and consistency are essential in MEP retrofit projects. You are comfortable working with both technical teams and digital systems.
- You have experience with document control in construction or MEP projects.
- You can work confidently with document management systems and shared platforms.
- You understand technical drawings and project-related correspondence.
- You work accurately and pay close attention to detail at all times.
- You communicate clearly in English, both in writing and conversation.
Responsibilities
- Manage Site Offices for ASCC and Consultants and Client
- All Submittals from ASCC and Subcontractors
- Ensuring all Logs are updated weekly by both ASCC and Subcontractors
- Letters for Projects
- Arranging coordination for all NOC’s from various Authorities
- Weekly Progress Report Coordination and issue to GAJ
- Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.
- Intake of all Subcontractors Material Samples and Document submittals
- Dealing with any Consultant and/or Client requests
- Keeping timesheets and records to accounts
- Dealing with and answering all mails from Consultants and Subcontractors
- Filing and recording weekly MOM for meetings.
- All Project Documents filing
- Raising PR’s for Project
- Managing Petty Cash for Project
- Managing site staff on site such as: Teaboy, Nurse, Driver, etc.
- Shopping for Project Offices Welfare facilities
- Keeping records of all Project Staff Vacation Tracker
- Updating weekly Trackers for Project including Authorities and NOC’s
- Scanning and Photocopy works for ASCC Staff and Consultants and Client
- Keeping track of all Stationery required for site offices
- Administration work for projects