Summary
Al Shirawi Group is seeking a Document Controller in Dubai to manage project documents, submissions, registers, correspondence and archiving. The role includes coordinating document circulation and NOCs, maintaining weekly project trackers and progress reports, and supporting site-office administration. Candidates should have experience managing project documents and logs for ID projects, be organized and detail-oriented, and be fluent in spoken and written English.
The posting
As published on alshirawi.com. Pulled from the employer's site and shown as they wrote it.
Roles and responsibilities:
- Document control & management
Maintain and organize all incoming and outgoing documents (drawings, submittals, RFIs, reports), ensuring proper filing and tracking. - Version control
Ensure that only the latest revisions of documents are in circulation and obsolete versions are properly archived. - Submission tracking
Log, track, and follow up on submissions such as shop drawings, material submittals, and as-built drawings. - Distribution
Circulate documents to relevant stakeholders (consultants, contractors, client) and maintain distribution records. - Register maintenance
Update document registers (submittal logs, drawing registers, RFI logs) regularly. - Compliance
Ensure documentation follows project procedures, standards, and naming conventions. - Coordination support
Assist engineers and project teams in retrieving documents and maintaining workflow efficiency. - Archiving
Properly store final and approved documents for future reference and handover.
Must have skills:
- Experience in Managing projects documents and logs for the ID projects.
- Have experience in organizing, detail- oriented and capable of handling a high volume of technical documents.
- Fluent in English - writing and speaking.
Responsibilities
- Manage Site Offices for ASCC and Consultants and Client
- All Submittals from ASCC and Subcontractors
- Ensuring all Logs are updated weekly by both ASCC and Subcontractors
- Letters for Projects
- Arranging coordination for all NOC’s from various Authorities
- Weekly Progress Report Coordination and issue to GAJ
- Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.
- Intake of all Subcontractors Material Samples and Document submittals
- Dealing with any Consultant and/or Client requests
- Keeping timesheets and records to accounts
- Dealing with and answering all mails from Consultants and Subcontractors
- Filing and recording weekly MOM for meetings.
- All Project Documents filing
- Raising PR’s for Project
- Managing Petty Cash for Project
- Managing site staff on site such as: Teaboy, Nurse, Driver, etc.
- Shopping for Project Offices Welfare facilities
- Keeping records of all Project Staff Vacation Tracker
- Updating weekly Trackers for Project including Authorities and NOC’s
- Scanning and Photocopy works for ASCC Staff and Consultants and Client
- Keeping track of all Stationery required for site offices
- Administration work for projects