Summary
Ali & Sons Holding is hiring an Executive Assistant to support the CIDO’s office in Abu Dhabi. The role manages the CIDO’s calendar, travel, meetings and events, and prepares correspondence, reports, presentations, agendas and meeting minutes. It also monitors IT project progress, handles confidential information, coordinates communications and conducts research assigned by the CIDO. The posting does not state qualifications, compensation or employment terms.
The posting
As published on ali-sons.com. Pulled from the employer's site and shown as they wrote it.
• Oversees the administration of the CIDO’s office. • Maintains CIDO’s calendar and schedules, organizes meetings, travel and team activities. • Screens calls and visitors for the CIDO’s office; answers inquiries; conducts research and responds to requests for information • Participates as a member of the CIDO’s team and serves as a liaison for the CIDO to other team members and for external parties. • Produces clear, accurate and concise emails, memos, correspondence, reports and presentations. • Sets priorities; enforces regulations; monitors procedures and recommends changes if appropriate • Prepares and coordinates material for internal and external meetings and committees. • Arranges meetings, conferences, special events, and luncheons for the CIDO. • Maintains the CIDO’s appointment schedule; makes travel arrangements; manages the CIDO’s calendar of events • Monitor’s progress of IT projects and ensures deadlines are met; reviews completed tasks and updates the CIDO. • Develops and prepares agendas for various departmental meetings; coordinates and attends meetings as appropriate; prepares and distributes minutes to appropriate personnel. • Assists with the basic preparation/packaging of proposals. • Performs complex and confidential secretarial duties; maintains confidential and sensitive information. • Prepares PowerPoint presentations and other graphics materials for external audiences. • Assist with release of IT notifications, posters and processing their distribution through required mediums. • Assists in event organization. • Routinely responds to complaints; researches and resolves or refers to appropriate personnel. • Research topics assigned by the CIDO on the web and written or telephone contact with experts in relevant fields.
Responsibilities
• Oversees the administration of the CIDO’s office. • Maintains CIDO’s calendar and schedules, organizes meetings, travel and team activities. • Screens calls and visitors for the CIDO’s office; answers inquiries; conducts research and responds to requests for information • Participates as a member of the CIDO’s team and serves as a liaison for the CIDO to other team members and for external parties. • Produces clear, accurate and concise emails, memos, correspondence, reports and presentations. • Sets priorities; enforces regulations; monitors procedures and recommends changes if appropriate • Prepares and coordinates material for internal and external meetings and committees. • Arranges meetings, conferences, special events, and luncheons for the CIDO. • Maintains the CIDO’s appointment schedule; makes travel arrangements; manages the CIDO’s calendar of events • Monitor’s progress of IT projects and ensures deadlines are met; reviews completed tasks and updates the CIDO. • Develops and prepares agendas for various departmental meetings; coordinates and attends meetings as appropriate; prepares and distributes minutes to appropriate personnel. • Assists with the basic preparation/packaging of proposals. • Performs complex and confidential secretarial duties; maintains confidential and sensitive information. • Prepares PowerPoint presentations and other graphics materials for external audiences. • Assist with release of IT notifications, posters and processing their distribution through required mediums. • Assists in event organization. • Routinely responds to complaints; researches and resolves or refers to appropriate personnel. • Research topics assigned by the CIDO on the web and written or telephone contact with experts in relevant fields.