Summary
M42 is seeking a part-time Executive Assistant to support senior leadership with calendars, meetings, correspondence, travel, follow-ups, and general office administration. The role also involves preparing documents and presentations, coordinating stakeholders, and maintaining confidential filing systems. Applicants should have a diploma or bachelor’s degree in a relevant field, at least two years of administrative or executive support experience, and proficiency in Microsoft Office and English. The role is designated for Emirati talent; the work location is not stated.
The posting
As published on m42.ae. Pulled from the employer's site and shown as they wrote it.
Overview
M42 delivers comprehensive healthcare services across the full continuum of care; from primary care to advanced specialty treatments. Leveraging cutting-edge health technologies and precision medicine, we ensure the highest standards of effectiveness, efficiency, and patient-centered outcomes. With a global presence spanning more than 480 facilities in 27 countries and a dedicated workforce of over 20,000 professionals, M42 is uniquely positioned to redefine the future of healthcare on a global scale.
Since its inception in 2010, National Reference Laboratory (NRL) has expanded from a single standalone reference laboratory to a network of 12 state-of-the-art facilities across the United Arab Emirates. NRL provides world-class diagnostic services to the M42 network and partners with more than 250 clients from a wide range of market segments, including private and government hospitals, medical centers and clinics, corporate organizations, and other reference laboratories.
We are looking for a highly organized and proactive Executive Assistant to provide high-level administrative and operational support to senior leadership. The role will manage calendars, meetings, correspondence, travel arrangements, and follow-ups while ensuring smooth communication with internal teams and external stakeholders. The ideal candidate will demonstrate discretion, strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
- Manage the executive’s calendar, meetings, appointments, interviews, events, and business travel.
- Coordinate internal and external meetings, including scheduling, meeting room arrangements, agendas, and minutes where required.
- Manage incoming and outgoing correspondence, emails, calls, and visitors, ensuring timely and professional communication.
- Prepare and update reports, presentations, correspondence, memos, minutes, and other documents as requested.
- Coordinate and follow up with internal teams and external stakeholders on key actions, deadlines, documents, and meetings.
- Arrange business travel, including itineraries, agendas, and supporting documentation.
- Maintain organized electronic and physical filing systems and ensure confidentiality of sensitive information.
- Provide general administrative support, including expense claims, office requirements, and other tasks to support the effective functioning of the executive office.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- 2+ years of experience in administrative or executive support, preferably supporting senior management.
- Good proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Strong written and verbal communication skills in English.
- Excellent organizational skills, attention to detail, discretion, and ability to manage multiple priorities.
- Manage the executive’s calendar, meetings, appointments, interviews, events, and business travel.
- Coordinate internal and external meetings, including scheduling, meeting room arrangements, agendas, and minutes where required.
- Manage incoming and outgoing correspondence, emails, calls, and visitors, ensuring timely and professional communication.
- Prepare and update reports, presentations, correspondence, memos, minutes, and other documents as requested.
- Coordinate and follow up with internal teams and external stakeholders on key actions, deadlines, documents, and meetings.
- Arrange business travel, including itineraries, agendas, and supporting documentation.
- Maintain organized electronic and physical filing systems and ensure confidentiality of sensitive information.
- Provide general administrative support, including expense claims, office requirements, and other tasks to support the effective functioning of the executive office.
- Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or a related field.
- 2+ years of experience in administrative or executive support, preferably supporting senior management.
- Good proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
- Strong written and verbal communication skills in English.
- Excellent organizational skills, attention to detail, discretion, and ability to manage multiple priorities.