Executive Assistant to the President

An Executive Assistant to the President of a university plays a crucial role in supporting the university’s leadership, ensuring the smooth operation of the president’s office, and facilitating communication within the institution. Here’s a breakdown of the key responsibilities and skills associated

Role Overview

• An Executive Assistant to the President of a university plays a crucial role in supporting the university’s leadership, ensuring the smooth operation of the president’s office, and facilitating communication within the institution. Here’s a breakdown of the key responsibilities and skills associated
• Department: Human Resources
• Start Date: 2026-10-07
• Employment Type: Full Time
• Work Mode: On Site
• Experience: 2+ Years

Expected Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field (or equivalent executive-level experience).

Expected Experience

• Minimum of 3+ years of administrative experience supporting C-suite executives, higher education leadership, or senior management.

Required Skills

• Exceptional written and verbal communication skills with high attention to professional tone and detail. Proven track record of managing complex calendars
• travel itineraries
• and scheduling across multiple time zones. Advanced proficiency in executive productivity suites
• including Microsoft Office (Outlook
• Word
• Excel
• PowerPoint) and Google Workspace. Strong organizational
• time-management
• and problem-solving skills with a high degree of adaptability. Demonstrated discretion and sound judgment when handling confidential
• sensitive
• and high-priority information. Experience preparing meeting agendas
• taking comprehensive meeting minutes
• and coordinating board or executive briefings. Ability to act as a primary point of contact and liaison between the President and internal/external stakeholders
• board members
• and public officials. Proactive initiative with a proven ability to prioritize tasks
• anticipate executive needs
• and work independently under pressure.

Roles and Responsibilities

• • Administrative Support:
• • Manage the president’s calendar, ensuring all meetings, appointments, and events are efficiently scheduled.
• • Prepare and organize documents, presentations, and reports for the president.
• • Handle correspondence (email, phone, mail) and prioritize messages for the president.
• • Coordinate travel arrangements and accommodations for the president and other senior leadership.
• • Communication:
• • Serve as a liaison between the president’s office and internal/external stakeholders.
• • Draft communications, speeches, and other materials on behalf of the president.
• • Maintain confidentiality regarding sensitive matters and information.
• • Meeting Coordination:
• • Organize and prepare materials for board meetings, faculty meetings, and other strategic events.
• • Take and distribute meeting minutes as needed.
• • Ensure follow-up on action items from meetings involving the president.
• • Project Management:
• • Oversee special projects and initiatives at the request of the president, including strategic planning, events, and key university activities.
• • Track progress, meet deadlines, and report back on outcomes.
• • Event Coordination:
• • Plan and execute university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures involving the president.
• • Ensure the president’s involvement in university events aligns with their schedule.
• • Budget and Resource Management:
• • Assist with managing budgets for the president’s office.
• • Ensure resources are allocated efficiently and expenditures are tracked.

Required Documents

• Application Form.
• Copies of academic qualifications.
• Current Curriculum Vitae.
• Cover letter.
• Three referees' contact information.