Summary
InnovationTeam is seeking an Executive Secretary to support the CEO and coordinate executive office operations in Riyadh. Duties include managing the CEO’s calendar, meetings, travel and communications, preparing reports and presentations, tracking follow-ups, and organizing confidential records. Applicants should have experience in executive support, strong coordination and communication skills, and proficiency in Microsoft Office and AI tools. Professional written and verbal communication in both English and Arabic is required; a bachelor’s degree is preferred.
The posting
As published on innovationteam.com. Pulled from the employer's site and shown as they wrote it.
Job Summary
We are looking for a highly organized, professional, and proactive Executive Secretary to support the CEO and help manage executive office operations efficiently. The role requires strong communication, coordination, follow-up, and confidentiality skills in a fast-paced business environment.
Key Responsibilities
- Manage the CEO’s calendar, meetings, appointments, travel arrangements, and daily priorities
- Coordinate internal and external communications on behalf of the CEO
- Prepare professional emails, reports, presentations, meeting minutes, and executive correspondence.
- Track tasks, follow-ups, action items, and executive priorities across departments.
- Coordinate with management, internal teams, clients, partners, stakeholders, and government entities when needed.
- Organize executive meetings, board-related matters, records, and confidential documents with high accuracy.
- Support executive decision-making through coordinated and reported information.
- Maintain confidentiality and handle sensitive information professionally.
- Assist in improving executive workflow, administrative processes, and office efficiency.
- Support daily executive and administrative operations efficiently.
Requirements
Requirements
- Previous experience as an Executive Secretary, Executive Assistant, or similar executive support role.
- A bachelor’s degree is preferred, and candidates with a degree in Information Technology, Computer Science, Computer Engineering, or related technical fields will receive additional consideration.
- Strong organizational, communication, and multitasking skills.
- Professional verbal and written communication skills in English and Arabic.
- High level of professionalism, confidentiality, dependability, and attention to detail
- Strong follow-up, coordination, and problem-solving abilities.
- Ability to work under pressure and manage multiple priorities.
- Proactive mindset with a strong sense of ownership and accountability.
- Strong proficiency in AI tools, Microsoft Office, and modern digital work environments.