Summary
AbbVie is seeking a Front Desk Specialist Intern in Dubai as a maternity backfill. The role covers greeting visitors, managing calls and meeting rooms, handling deliveries, maintaining visitor records, and supporting office administration and supplies. Duties also include purchase orders and invoice processing, vendor setup, contract renewals, and coordinating shipments. A high school diploma is required; some further education and at least 2 years of customer relations experience are preferred. The posting is limited to Emirati nationals.
The posting
As published on abbvie.com. Pulled from the employer's site and shown as they wrote it.
Company Description
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job Description
Front Desk Specialist - Intern (Open)
Reception responsibilities:
- Greeting clients, visitors, and staff with in a professional and courteous demeanor and managing check-ins with efficiency.
- Managing a multi-line phone system to answer and redirect calls promptly while maintaining professionalism.
- Coordinating conference room bookings and ensuring meeting spaces are prepared and well-equipped for use.
- Handling mail and deliveries, including sorting, distributing, and scheduling courier pickups as needed.
- Maintaining a clean and organized reception area with high standards.
- Assisting with administrative tasks such as filing, data entry, and preparing documents or reports for meetings.
- Monitoring and ordering office & pantry supplies in collaboration with the facilities or procurement team.
- Adhering to security protocols by managing visitor logs, issuing access badges and monitoring building entry procedures.
- Coordinating the process of obtaining building permits and supporting employees with building and parking access.
- Arranging business cards for new recruits.
- Helping guests by coordinating with internal teams to arrange refreshments during meetings.
- Processing contracts renewal for Admin services for all Gulf-Levant offices.
- Prepare and process Shopping cart, PO, invoices for approval, ensuring timely payments to vendors and service providers.
- Liaising with accounts for Invoice processing.
- Supporting Brand teams with shipping of brand materials
- Supporting PTP team with shipping of corporate card documents for Pharma and Aesthetics
- Any Adhoc support that may be needed/requested.
- Assist with vendor creation by loading new Vendors in the relevant system.
Qualifications
- High School diploma or equivalent required. Some college or further education preferred.
- Strong communication and interpersonal skills required.
- Demonstrates decision making and organizational skill.
- Must be proficient in the use of Microsoft Word, Excel, Windows, PowerPoint and basic computer use.
- Preferred: least 2 years of customer relations experience.
Additional Information
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:
https://www.abbvie.com/join-us/reasonable-accommodations.html