Summary
Jac. Rijk Al-Rushaid is seeking an HR Officer in Khobar to maintain employee records, attendance and leave information, and HR system data. The role also supports employee relations, medical insurance administration, employment documentation, and coordination of leave settlements with Finance. Recruitment duties include posting vacancies, screening applications, coordinating interviews, and communicating with candidates. Applicants should have a business administration or related degree and 2 years of relevant HR or administrative experience; additional HRM education is an advantage.
The posting
As published on jacrijk-alrushaid.com. Pulled from the employer's site and shown as they wrote it.
- Job Overview
- Compiles, compares, and maintaining reports on leaves and attendance figures for all employees.
- Reviews and send for approval routine/emergency leaves request, Timesheets, documents
- Dealing with medical insurance company to process employees’ Inquiry and benefits
- Managing, maintaining, updating overall HR Data System and administration of data record management
- Communicate proactively and work with Management and Sr. Management to resolve employee concerns and issues, and identify administrative needs that occur on a routine basis
- Provide assistance on other human resources Employee Relations matters as assigned
- Preparing Company official Documents & Letters
- Responsibilities and Duties
- Maintain and update the HR System entry.
- Monitoring and Updating the HR Register
- Adding and updating records of employees’ personnel-related data, to reflect changes in employee status.
- Receive vacation request, approve and update into the HR System
- Monitoring, Updating, Organizing, and filtering the OneDrive documents
- Employee Relations
- Processing of all leave request and Leave Settlements
- Check in the HR system for balance days of employee’s schedule
- Ensure vacation request form reviewed and signed by HR manager and approved by GM
- Assists in the development and implementation of HR policies and procedures with coordinating with HR Manager
- Periodically checks and compares records/timesheets to ensure employee records and leave schedules correspond.
- Coordinate with Finance department regarding leave salaries, final settlements, and cash claims
- Prepare and maintain employment records related to events such as hiring, termination, leaves, transfers, and benefits
- Preparing Company official Documents & Letters such as, employment contracts, Employment contracts, Visa contracts, Expat contracts, new joiners’ contracts
- Handling employee’s grievance and issuing Penalties according to the Saudi labor law
- Medical Insurance
- Preparing requests for Medical Insurance Cards
- Dealing with medical insurance company to process employees’ medical claims and handle addition and deletion of employees according the company’s policy
- Sending Amendment requests if there was a mistake in the insurance cards or in case it is not showing in (MUQEEM) services System
- Medical Report requests
- Recruitment
- Post job advertisements on relevant platforms, including job boards, social media, and company career pages.
- Screen resumes and applications to identify suitable candidates.
- Conduct initial interviews and coordinate subsequent interview stages with hiring managers.
- Collaborate with department heads to define job requirements and create accurate job descriptions.
- Manage candidate communication, providing timely updates and feedback throughout the hiring process.
Education Level: BSc/BA in Business Administration or relevant field; additional education in HRM will be a plus
Years of Experience: 2 years as HR coordinator or relevant human resources/administrative position
Specific Skills / Competencies:
- Teamwork and collaboration
- Interpersonal Skills
- Customer service
- IT skills
- Coordinating and Controlling
- Effective Communication Skills
- HR Reporting skills
- Proactivity skills