Summary
Al Tamimi & Company is seeking a Legal Secretary in Abu Dhabi to provide administrative support to one or more lawyers. The role includes preparing, formatting, proofreading and organizing legal documents, managing calendars and travel arrangements, and screening calls and emails. The secretary will also support billing tasks and coordinate with finance on invoices, expenses and client payment queries. Applicants should have 5+ years of secretarial experience in a professional services company, familiarity with legal documents and terminology, and strong English and MS Office skills.
The posting
As published on tamimi.com. Pulled from the employer's site and shown as they wrote it.
Job Description
Role: Secretary (Legal)
Reporting Line: Team Leader
Requirements:
- 5+ years of secretarial experience with a professional services company
- Familiarity with legal documents and terminology
- Excellent knowledge of MS Office programs (Word, PowerPoint, Excel, and Outlook)
- Experience with legal technology (document management systems, transcription software, dictaphone, etc)
- Superior written and oral communication skills in English
- Ability to work with a team of lawyers and other colleagues
- Outstanding time-management and accurate typing skills
- Capability to effectively prioritize and meet deadlines
- Strong interpersonal skills with an ability to build relationships with senior executives
- Good problem-solving and decision-making skills
- Exceptional organizational skills
- Demonstrate a courteous and professional demeanor
Duties & Responsibilities:
- Provide administrative support to one or more lawyers
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and where needed, graphics
- Assist associates with processing, amending, and proofreading legal documents and in some cases, courtroom procedures
- Participate in the billing process by preparing invoices, reimbursable expenses and tracking client payments and billing queries with finance
- Maintains lawyer’s calendars by planning and scheduling conferences, teleconferences, meetings, and making travel arrangements
- File, organize, scan, copy and fax legal documents promptly
- Screen, direct, and prioritize incoming calls and emails to lawyers
- Adhere to the Firm’s policies and procedures
Relationships:
- Lawyers
- Team Leader
- Business Support Teams
- Secretaries
Diversity, Equity & Inclusion:
Essential to our success as a regional law firm is our ability to attract and retain the best talent from a diverse range of backgrounds. We are committed to a work environment where everyone can reach their potential and we have an inclusive culture which respects individual differences.
We undertake and support a number of internal and external initiatives aimed at increasing diversity within the profession and we encourage all our partners and staff to get involved.
Al Tamimi & Company is committed to providing equal opportunities for all. We welcome applications from candidates with disabilities and support those in the workplace who have a disability.
Company Industry
Legal
Skills Description
- Excellent communication skills
- Proficiency in office software and equipment
- Strong organization and time management abilities
- Attention to detail and accuracy
- Ability to maintain confidentiality
- Multitasking and prioritization skills
- Customer service orientation
- Written and verbal communication skills
- Strong problem-solving skills
- Ability to work independently and as part of a team