Summary
Nakilat is seeking a Marine Personnel Officer to support personnel serving on its vessels and ensure they meet qualification, experience, training and documentation requirements. The role includes planning crew relief, arranging travel, maintaining personnel records, coordinating training, screening applicants and following up on appraisals. The officer will also visit ships, mainly in Qatar, and carry out related administrative duties. A degree in business administration, human resources or a related field and 3–6 years of experience are required; preference will be given to Qatari candidates.
The posting
As published on nakilat.com. Pulled from the employer's site and shown as they wrote it.
Reporting structure
Reports To:
Head of Marine Personnel
Direct Reportees:
None
Job Summary and Purpose
Support the activities of the marine personnel who are on vessels wholly owned by the organization as defined within the in-house safety management system of NAKILAT. Ensure that the company vessels that are under their control are manned by properly qualified, experienced and competent personnel.
Accountabilities
Key Accountabilities:
Onboarding:
1. Establish and maintain an updated and comprehensive Relief Plan up to one year in advance for all officers who are going offshore.
2. Organize travel arrangements for the officers to join and leave the vessels. If required, the person can also take the advice of third parties such as port agents and travel agents.
3. Ensure that the officers at all times satisfy the training and documentary requirements as per the policies and procedures of the company and the legal requirements of the ship’s registry. E.g. - Flag and National Certificates of Competency, Special Qualification Certificates. Ensure that all this data is recorded in an agreed format.
Appraisal and Performance Management:
4. Review the appraisal reports for all officers and follow-up on recommended actions with regards to performance management. E.g. - Identification of training needs, disciplinary matters.
5. Establish a personal development plan for all the officers and monitor the same on a continuous basis.
Training Programs:
6. Liaise with the training section on scheduling training courses for personnel under their responsibility.
Recruitment:
7. Maintain a database of applicants and undertake initial screening of applicants.
Employee Records:
8. Maintain all personnel and vessels files necessary to accurately record, document, certify, train and for payment of salaries as per the company policies and standards.
Generic Accountabilities:
Quality, Health, Safety, & Environment (QHSE):
9. Adhere to all relevant QHSE policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.
Policies, Systems, Processes & Procedures:
10. Follow all relevant departmental policies and procedures so that work is carried out in a controlled and consistent manner.
Others:
11. Undertake pre-planned visits of ships mainly in Qatar but also worldwide and report back to all the concerned personnel.
12. Arrange for the registration of the achievements of Qatari officers with Qatari officers.
13. Maintain reports of the Marine Personnel department as agreed upon by the Marine Personnel Manager.
14. Assist and arrange temporary sea service assignments for marine cadets and officers who have been employed by other Qatari companies.
15. Perform other administrative duties such as absence maintenance, expense claims.
16. Carry out any other duties as directed by the immediate supervisor.
Qualifications, Experience and Job Skills
Qualifications:
• Degree in Business Administration/Human Resources or any other related field. Knowledge of shipping HR related legislation will be looked upon favorably (STCW/MLC)
Experience:
• Minimum of 3 - 6 years’ experience in a medium to large sized company
Job Specific Skill:
• Reasonable amount of understanding of the Maritime industry and the extensive amount of legal requirements pertaining to sea staff employment
• Good knowledge of HR principles and practices
• Good knowledge of world geography including major ports and supporting airports