Marine Procurement Category Officer

Reporting structure

Reports To:

Head of Marine Procurement

Direct Reportees:

None

** PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES **

Job Summary and Purpose

Effectively manage the Marine Procurement activities for specific categories for Nakilat and its JVs (as applicable), including but not limited to contracts’ management and administration, sourcing strategy, performance monitoring and tracking, vendors’ management, etc., aiming at maximizing cost effectiveness and optimize value.

Accountabilities

Key Accountabilities:

1. Manage the end to end contracting activities in an effective and efficient way, enabling Nakilat to enhance returns from spend for goods and services, and improve the performance in terms of cost, quality and overall value on its panel of categories.
2. Plan, develop and implement the entire range of the procurement strategies in alignment with the business objectives.
3. Manage the challenges associated with conflicting priorities and change in demand due to rapid business growth.
4. Optimize existing contracts in terms of efficiency, cost and value, which shall directly have an impact on Marine spend in coordination with Nakilat and the Joint Venture companies.
5. Identify opportunities for synergies, consolidation and standardization engaging JVs, and leverage size and scale, and execute accordingly to realize value through strategic contract and cost management solutions for the respective panel of categories.
6. Obtain End User buy in at all stages of the contracts’ management, to ensure the smooth implementation of contracts.
7. Establish regular KPI’s and suppliers scorecards for respective categories, considering previous experience, lesson learned with focus on continuous improvement.
8. Optimize categories’ suppliers database based on research conducted, internal / external sourcing.
9. Implement and develop an effective supplier relationship approach with vendors, covering performance follow up, Supplier risk management, Supplier improvement plans, etc.
10. Record, follow up and provide answer to the failure of contracted suppliers, monitor incidents (i.e. goods/services not meeting the standard or incorrect goods/services supplied by the vendor), and take required actions.
11. Perform vendors audit at prequalification and evaluation stages to ensure compliance with Nakilat requirement.
12. Manage overall contracting cycle “end to end activities” related to pre-award and post award stags, and administrate the contracts during their entire life, including the issuance, review, and renewal.
13. Evaluate the risk of the contract and ensure that appropriate protections are in place.
14. Provide expert advice on Marine services and goods procurement to related stakeholders for respective categories.
15. Prepare and recommend procurement strategy to the proper TOFA holder, including LTC and GTC, along with the related analysis/evaluation for review and award considerations (based on technical and commercial factors).

Accountabilities - 2

16. Perform regular market analysis and benchmarks on respective categories of goods and services and feedback the outcome to the End User.
17. Implement and support the development of unified policy, processes, and initiatives through adoption of best in class practices to improve cost, quality, delivery of Marine services and goods.
18. Ensure that all activities are done in compliance with existing P&Ps, company code of ethics and business conduct and with relevant regulations.
19. Build and maintain healthy relationships with new and existing suppliers.
Generic Accountabilities:

Quality, Health, Safety, & Environment (QHSE):
20. Adhere to all relevant QHSE policies, procedures, instructions, and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and its own people.
Budgets and Plans:
21. Contribute to the development of the Supply department budget, through setting respective categories budget, and monitor its expenditure, while ensuring the optimal utilization of all available resources to protect Nakilat interest.
Others:
22. Ensure that transparency, fairness, and integrity are maintained throughout the complete process.
23. Carry out any other duties as directed by the immediate supervisor.

Key Result Areas

• Act as a focal point for matters pertaining to respective categories.
• Maximize the profitability of the Marine spending on respective categories
• Improve the support of the Marine Procurement to the End User under respective categories.
• Secure marine goods and services under respective categories within the required standards (time, quality, cost, etc.)

Interactions and Working Relations

Internal :
• Contract Holders / Sponsors- Regular interactions with internal stakeholders for the purpose of assessing requirements and developing strategies for high value and high-risk projects.
• Fleet, Legal, Insurance, Finance, SHEQ, Commercial and Treasury Departments /Divisions - Discuss issues which require customized and non-standard solutions
External :
• Joint Ventures- For developing common processes and procedures. Potential consolidation to gain benefits from economies of scale.
• Suppliers, external agencies and other third parties – for executing contract related activities including soliciting tenders and negotiations.

Qualifications, Experience and Job Skills

Qualifications:
• University degree in Procurement and Supply Chain; Law; Business Administration; Engineering (BA and above; Master’s Degree preferred).
• Preferably with membership of CIPS (Chartered Institute of Procurement and Supply)
Experience:
• a minimum of 3 years of experience in Marine Procurement, which 1 year should be in a similar role primarily in a well-recognized maritime company.
• Experience in handling contracts for various disciplines with complex procedures and policies.
• Proven experience of vendor management and contract management is required.

Job Specific Skills:

• Knowledge of marine regulation, marine vendors, and preferably LPG environment.
• Proactivity
• Knowledge of standard forms of contract, contracts law and industry best practices on strategic sourcing and contract management
• Ability to analyze and develop compelling business cases and present the same at senior management level
• Strong understanding of Contracts and Procurement principles and end-to-end supply chain management practices and processes
• Strong analytical skill, commercial and financial acumen
• Skilled IT user (MS Office and SAP), preferably having some knowledge in AMOS.
• Strong knowledge and hands-on experience in adopting and implementing global best practices in Supply Chain.