Monitoring, Reporting & Shareholder Engagement Lead

The Monitoring Reporting & Shareholder Engagement Lead supports execution and coordination of resolution tracking, governance reporting, shareholder submissions, and engagement activities to ensure timely, accurate, and compliant reporting to shareholders, regulators, and executive leadership. The role supports governance transparency, reporting effectiveness, and stakeholder coordination while contributing to continuous enhancement of Board Secretariat practices.

Requirements

Key Accountabilities & Activities

Generic Accountabilities

Work Execution & Supervision

• Supervise daily activities and coordinate team workload to ensure smooth execution of tasks.

• Monitor task execution against plans and schedules, and facilitate timely completion of assigned activities.

Operational Support

• Support operational activities and monitor adherence to defined procedures and instructions.

• Assist in resolving operational issues and escalations, and facilitate timely resolution.

Quality & Compliance

• Monitor work quality and support compliance with defined standards and requirements.

• Review outputs and report deviations to ensure corrective actions are taken.

Team Support

• Support and assist team members in performing tasks and daily activities.

• Facilitate on-the-job training and provide guidance through task coordination and support.

Coordinate

• Coordinate activities between team members and management to ensure alignment and workflow continuity.

• Facilitate communication and support effective execution of operational activities.

Job-Specific Accountabilities

Resolution Tracking & Governance Reporting

• Coordinate maintenance and continuous update of the live resolution register covering Board and Committee decisions, supporting effective monitoring of implementation progress.

• Monitor status of resolutions, review overdue actions or risks, and support timely follow-up with responsible stakeholders.

• Support preparation and coordination of monthly resolution reports for executive leadership, including status updates, closure tracking, and risk highlights.

• Facilitate alignment of resolution tracking activities with governance standards, Delegation of Authority requirements, and reporting protocols.

Board & Committee Reporting Support

• Coordinate preparation and review of quarterly resolution status reporting for Board and Committee governance forums, ensuring completeness, consistency, and reporting quality.

• Support consolidation of implementation updates, ownership tracking, timelines, and risk indicators for governance reporting.

• Facilitate review and sign-off coordination with relevant stakeholders prior to report submission.

• Support maintenance of version control and structured archival of governance reports and supporting records.

Governance Dashboards & Reporting Analytics

• Support development and maintenance of governance reporting dashboards and visual reporting tools to strengthen reporting visibility and decision support.

• Monitor reporting metrics related to resolutions, compliance indicators, governance activity, and stakeholder engagement KPIs.

• Review reporting outputs and assist in identifying opportunities to improve data visibility, reporting quality, and analytical insights.

• Support preparation and presentation of dashboard insights and governance performance inputs for leadership review.

Shareholder & PIF Reporting Coordination

• Coordinate execution of shareholder and PIF-related data submissions, supporting timely, accurate, and compliant reporting.

• Support application of established review and approval controls, including multi-level submission review requirements.

• Monitor submission timelines, stakeholder inputs, feedback follow-up, and closure of shareholder or regulatory queries.

• Facilitate maintenance of structured records for submissions, correspondence, and supporting documentation to support compliance and audit readiness.

Board Affairs Achievement Reporting

• Coordinate preparation of the annual Board and Committee Affairs achievement reporting, supporting consolidation of milestones, governance improvements, and departmental accomplishments.

• Support collection and review of inputs from relevant sub-functions to ensure quality, consistency, and completeness of reporting content.

• Assist in preparation of reporting materials for leadership review and onward submission.

Shareholder Engagement Coordination

• Support execution of shareholder engagement activities, including AGM-related coordination, stakeholder communications, and engagement tracking.

• Coordinate shareholder correspondence, disclosures, and engagement documentation in line with governance requirements.

• Facilitate coordination with Legal, Finance, and relevant stakeholders regarding shareholder-related matters and obligations.

• Monitor shareholder engagement activity and support reporting of trends, insights, and stakeholder feedback.

Governance Controls & Continuous Improvement

• Monitor adherence to governance reporting procedures, control requirements, and reporting protocols related to Board Secretariat activities.

• Support identification of opportunities to improve reporting processes, stakeholder coordination practices, and governance reporting effectiveness.

• Assist in implementation of improvements that strengthen governance reporting maturity, compliance, and operational effectiveness.

Employee Benefits
• Premium Medical Insurance.
• Education Allowance.
• Health and Wellness Allowance.
• Additional Employee Benefits and Perks.
Working Days & Hours
• Working Days: Sunday to Thursday.
• Working Hours: 48 hours per week.