Operational Training Coordinator

Job Purpose:

The job purpose of a Coordinator, Operational Training position is to coordinate and schedule training programs and initiatives, while providing administrative and logistical support to Assets Management department.

Duties & Responsibilities:

• Collaborates with his superiors to identify training needs and develop training programs.
• Coordinates with the trainers to create and schedule training programs.
• Shares the training programs with the concerned department to avail the operators and drivers.
• Schedules and coordinates training sessions, ensuring that appropriate resources, venues, and equipment are available.
• Maintains training records and documentation, including attendance, training materials, and evaluations.
• Coordinates interdepartmentally to repair or replace the equipment as needed to maintain a reliable training environment.
• Communicates with the OEM to get E-Learning programs.
• Handles administrative tasks related to training, such as managing training budgets, tracking expenses and invoices, and coordinating with external training providers if necessary.
• Stays up to date with industry trends, best practices, and emerging technologies related to operational training.
• Assists the trainer with the preparation of training presentations.
• Is responsible to raise material requests through the system on daily basis.
• Ensures that training records are up to date and accessible for reporting and compliance purposes.
• Travels between the company’s yards.
• Establishes and maintains relationships with the OEM and external training suppliers.
• Coordinates off-site training activities for operators and drivers.
• Performs miscellaneous tasks as assigned by his/her direct manager.

HSE Responsibility:

• Identifies any Health, Safety or Environmental risks and recommends and implements measures and solutions to mitigate these risks.
• Complies with established health and safety guidelines and procedures and ensures the health, safety and welfare of self and others.
• Identifies and reports to management any Health, Safety or Environmental risks and makes suggestions to address these risks and cooperate with his/her supervisor’s instructions.

QHSE Authority:

• Contribute to the QMS: to contribute to the effectiveness of the quality management system (QMS) by implementing processes in accordance with their roles and responsibilities.
• Participate in Training and Apply Competence: to participate in training programs to develop and maintain the necessary competence for their roles, and to apply their competence to perform work activities and contribute to the effectiveness of the QMS.
• Follow Procedures and Control of Production and Service Provision: to follow documented procedures and work instructions relevant to their work.
• Report Changes and Nonconformities: to report any changes in their work environment or processes that could affect the conformity of AMHEC's products or services, report any nonconformities and suggest corrective actions to prevent their recurrence.

Qualification:

• Diploma in business administration or a relevant field.
• 1-2 years of related experience.
• Strong knowledge in training design, development, and delivery methodologies.
• Ability to schedule and coordinate training programs and activities.
• Excellent verbal and written communication skills are crucial.
• Ability to maintain regular, punctual attendance at sites, meetings and at the office.
• Effective Time Management.
• Ability to adapt to changing training needs, emerging technologies, and evolving organizational requirements.
• Ability to work independently and as part of a team.
• Managing multiple tasks and projects simultaneously.
• Advanced computer skills (outlook, MS word, Excel, Power Point)
• GCC experience & valid driving license are desired.