Summary
BEC Arabia is hiring a PMV Administrative Officer for its Logistics Department in Khobar, Saudi Arabia. The role manages PMV records and documentation, tracks equipment inventory and utilization, supports procurement and preventive maintenance, and coordinates with suppliers and project teams. It also involves reporting, budget support, compliance, and assistance with audits and inspections. Applicants need a relevant bachelor’s degree, at least 3 years of administrative experience, and proficiency in Microsoft Office; ERP familiarity and logistics or fleet management knowledge are required.
The posting
As published on becarabia.com. Pulled from the employer's site and shown as they wrote it.
Join BEC Arabia as a PMV - Administrative Officer in Khobar, where you'll play a vital role in supporting our Logistics Department. Leverage your organizational skills to streamline processes and contribute to the success of our iconic construction and infrastructure projects.
About the Role
BEC Arabia is seeking a PMV - Administrative Officer to join our Logistics Department in Khobar, Saudi Arabia. This role is critical to ensuring the smooth operation of our Plant, Machinery, and Vehicles (PMV) division, which supports some of the most ambitious construction and infrastructure projects in the Kingdom. As part of a dynamic and fast-paced team, you will manage administrative tasks, coordinate with internal and external stakeholders, and ensure compliance with company policies and regulatory requirements.
In this position, you will play a key role in maintaining operational efficiency by managing documentation, tracking equipment usage, and supporting procurement and maintenance activities. Your contributions will directly impact the success of BEC Arabia's projects, including those aligned with Saudi Vision 2030. This is an excellent opportunity for a detail-oriented professional to grow within a leading organization and gain exposure to large-scale projects across the GCC region.
If you are passionate about organization, thrive in a collaborative environment, and are eager to contribute to transformative projects, we encourage you to apply.
Key Responsibilities
- Coordinate and manage all administrative tasks related to the Plant, Machinery, and Vehicles (PMV) division.
- Maintain and update records of equipment inventory, usage logs, and maintenance schedules.
- Prepare and process purchase requisitions and ensure timely procurement of spare parts and consumables.
- Monitor and track equipment availability and utilization to optimize resource allocation.
- Ensure compliance with company policies and regulatory requirements, including safety and environmental standards.
- Liaise with vendors and suppliers to negotiate contracts and ensure timely delivery of goods and services.
- Generate and analyze reports on equipment performance, maintenance costs, and operational efficiency.
- Support the PMV team in planning and executing preventive maintenance schedules.
- Coordinate with project teams to ensure timely deployment and retrieval of equipment.
- Assist in budgeting and cost control activities for the PMV division.
- Develop and implement administrative processes to improve efficiency and accuracy.
- Provide support for audits and inspections related to PMV operations.
Required Qualifications
- Bachelor’s degree in Business Administration, Logistics, or a related field.
- Minimum of 3 years of experience in administrative roles, preferably within the construction or engineering industry.
- Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
- Familiarity with ERP systems for inventory and procurement management.
- Strong understanding of logistics and fleet management processes.
- Excellent organizational and multitasking skills.
- Knowledge of Saudi Labor Law and compliance requirements.
- Fluent in English; proficiency in Arabic is an advantage.
Preferred Qualifications
- Experience in construction or infrastructure projects.
- Certification in Logistics and Supply Chain Management.
- Familiarity with fleet management software.
- Knowledge of ISO 9001 and ISO 45001 standards.
- Previous experience working with multinational teams.
Working Conditions
- This position is office-based in Khobar, with occasional visits to project sites as required.
- Standard working hours with potential for extended hours during project deadlines.
- Collaborative work environment with a focus on safety and compliance.
- Exposure to a fast-paced and dynamic industry.
What We Offer
- Competitive salary and benefits package.
- Opportunities for career growth and professional development.
- Access to training programs and certifications.
- A safety-first culture with a commitment to employee well-being.
- Exposure to iconic mega-projects aligned with Saudi Vision 2030.
- A multicultural work environment fostering innovation and collaboration.
- State-of-the-art facilities and resources to support your success.
Join BEC Arabia and be part of a team that is shaping the future of construction and infrastructure in the GCC region.
Key Responsibilities
- Coordinate and manage all administrative tasks related to the Plant, Machinery, and Vehicles (PMV) division.
- Maintain and update records of equipment inventory, usage logs, and maintenance schedules.
- Prepare and process purchase requisitions and ensure timely procurement of spare parts and consumables.
- Monitor and track equipment availability and utilization to optimize resource allocation.
- Ensure compliance with company policies and regulatory requirements, including safety and environmental standards.
- Liaise with vendors and suppliers to negotiate contracts and ensure timely delivery of goods and services.
- Generate and analyze reports on equipment performance, maintenance costs, and operational efficiency.
- Support the PMV team in planning and executing preventive maintenance schedules.
- Coordinate with project teams to ensure timely deployment and retrieval of equipment.
- Assist in budgeting and cost control activities for the PMV division.
- Develop and implement administrative processes to improve efficiency and accuracy.
- Provide support for audits and inspections related to PMV operations.
Required Qualifications
- Bachelor’s degree in Business Administration, Logistics, or a related field.
- Minimum of 3 years of experience in administrative roles, preferably within the construction or engineering industry.
- Proficiency in Microsoft Office Suite, including Excel, Word, and PowerPoint.
- Familiarity with ERP systems for inventory and procurement management.
- Strong understanding of logistics and fleet management processes.
- Excellent organizational and multitasking skills.
- Knowledge of Saudi Labor Law and compliance requirements.
- Fluent in English; proficiency in Arabic is an advantage.
Preferred Qualifications
- Experience in construction or infrastructure projects.
- Certification in Logistics and Supply Chain Management.
- Familiarity with fleet management software.
- Knowledge of ISO 9001 and ISO 45001 standards.
- Previous experience working with multinational teams.
Working Conditions
- This position is office-based in Khobar, with occasional visits to project sites as required.
- Standard working hours with potential for extended hours during project deadlines.
- Collaborative work environment with a focus on safety and compliance.
- Exposure to a fast-paced and dynamic industry.
What We Offer
- Competitive salary and benefits package.
- Opportunities for career growth and professional development.
- Access to training programs and certifications.
- A safety-first culture with a commitment to employee well-being.
- Exposure to iconic mega-projects aligned with Saudi Vision 2030.
- A multicultural work environment fostering innovation and collaboration.
- State-of-the-art facilities and resources to support your success.
Required Skills
Microsoft Office Suite ERP systems Logistics management Fleet management Inventory tracking Compliance knowledge
Preferred Skills
Fleet management software ISO 9001 ISO 45001 Supply chain management certification
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