Procurement Executive

Job description

Follow the required procedures based on approved work plans and monitor their implementation throughout all stages.
Tasks and Responsibilities:
Identify appropriate procurement sources required by the university by applying best practices and ensuring the procurement of goods and services at the best prices and quality.
Assist in communicating with government entities, universities, and other organizations to stay informed about the latest developments, best practices, procurement methods, pricing, market conditions, and their procurement experiences, and transfer relevant knowledge to the university.
Prepare and update procurement document templates in accordance with procurement policies and procedures.
Assist in classifying procurement plans into centralized (non-specialized) and decentralized (specialized) procurement linked to approved unit initiatives and activities, and circulate them to all organizational units within the university.
Assist in providing all centralized (non-specialized) goods, materials, services, and works required by the university, as well as specialized procurements exceeding the financial authority delegated to organizational units.
Assist in supervising decentralized specialized procurement activities carried out by the university's organizational units and provide support and guidance to procurement officers in those units.
Assist in organizing training courses to familiarize all participants involved in procurement activities across the university with procurement policies and procedures.
Assist in ensuring that more than one employee participates in each stage of the procurement process and that the same employees do not participate in multiple stages, ensuring segregation of duties and authorities to prevent individual control over procurement activities.
Assist in ensuring that all procurement participants comply with the standard forms and templates used in the procurement system.
Assist in preparing required reports, submitting final recommendations, proposing work improvements, and completing assigned activities.
Assist in conducting market studies for different types of procurements as required and submit reports on the findings.
Contribute to establishing strong, long-term relationships with suppliers.
Contribute to attracting a larger number of suppliers to register in the university's official supplier registry.
Contribute suggestions to improve and develop procurement procedures, supplier registration processes, and supplier evaluation methods.
Assist in coordinating and communicating with the university's various departments and finance departments regarding procurement matters.
Assist in communicating with suppliers to obtain information about products or services, including pricing, product availability, and delivery schedules.
Receive suppliers and contribute to selecting suitable suppliers based on the relevant requirements and the university's registered supplier database.
Contribute to obtaining the maximum possible number of quotations to promote fair competition.
Evaluate approved suppliers and take the necessary actions to address poor performance.
Maintain procurement transaction records and document all procurement procedures.
Prepare administrative circulars and procedural guidelines and distribute them to employees.
Prepare the annual cash allowance for airline tickets and issue travel tickets and cash allowances for conferences.
Perform any other duties related to the nature of the job as assigned.

Minimum qualification

Bachelor Degree in administrative major related to procurement, Accountant, Finance.

Preferred qualification

 Accountability
 Effective resource management
 Focus on results
 Focus on customer service
 Communication and communication skills
 Teamwork

Department

National Space Science&Tech. Center

College or division

Research Centers