Summary
ADNOC is hiring a Quality Officer in Abu Dhabi. The role manages document change requests, maintains quality manuals and records, coordinates audit schedules, and follows up on quality actions and plans. Applicants need a diploma or degree in Management Information Systems or another management field, with 3 years of experience in quality or administrative roles and an understanding of quality management systems and document and record control. ISO 9001 certification is preferred.
The posting
As published on adnoc.ae. Pulled from the employer's site and shown as they wrote it.
Job Purpose
Process, perform, and organize the quality activities and requests in line with the approved company policies and procedures, and ensure proper coordination among the requesters and stakeholders for certain or exceptional requests.
Job Specific Accountabilities
Policies & Procedures
• Receive all the document change requests and update the corresponding register.
• Consult with the seniors and superiors in quality with regards to significance and classification of the document change, in light of the forthcoming processing.
• Coordinate and follow up with the function on updated, proposed or calendared documents until final approvals per each, as per the document management system.
• Post the approved documents to the manual; website, softcopies and hardcopies…etc. while ensuring that all the required actions are in place; i.e. obsoleting previous document, update revision, reference code, effective date…etc.
Daily Activities
• Coordinate, collect and arrange all the day-to-day inputs, requests, and statistics from the respective areas of contact; i.e. Quality Lab, HSE, Operations, Audit, Projects, Procurement…etc. as per the quality requirements.
• Record and maintain the minutes of meetings and events to ensure proper tracking of decision making and updates on quality issues, as per the type and members of meeting.
• Communicate with respective stakeholders all the related quality issues ensure proper incident reporting on time, and reflect the same on the records.
Coordination & Reporting
• Coordinate the schedules and execution of internal and external audits, in coordination with audit team, for ISO requirements.
• Circulate all the recent approved documents to the concerned employees, to ensure the effectively using the updated, and stop all the previous revisions.
• Coordinate and follow up on the quality actions and plans to ensure timely closure of each.
Records & Registers
• Accountable for maintain the company’s Quality Manuals, Document Control Registers, and other quality related records.
• Maintain the Document Change Requests in the related register to ensure meeting the Record Control
Internal Communications & Working Relationships
- Quality
- Company Functions
- Policies & Procedures
- Internal Audit
External Communications & Working Relationships
- ADNOC Archiving Centre
- External Audit
Minimum Qualification
Diploma / Degree in Management Information Systems, or any Management field
Minimum Experience, Knowledge & Skills
- 3 years of experience in quality or administrative designations.
- Understanding of the Quality Management Systems, Document and Record Control.
Revenues/ Budget: As per approved financial budget
Direct Reports: As per organization chart
Indirect Reports: As per organization chart
Professional Certifications
Preferred to have ISO9001