Summary
Gibson Dunn, a global law firm, is seeking a Receptionist for its Abu Dhabi office, reporting to the Operations Manager. The role includes welcoming visitors, handling calls, preparing meeting rooms and catering, coordinating mail and couriers, and arranging travel and restaurant bookings. The receptionist will also process invoices and expenses and support general office administration. The firm asks for strong English, customer service and organisational skills, and experience with Microsoft Office, video conferencing equipment, and iManage and Emburse or similar systems.
The posting
As published on gibsondunn.com. Pulled from the employer's site and shown as they wrote it.
Summary:
Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.
We are seeking a Receptionist to join our Abu Dhabi office.
This role reports to the Operations Manager.
Responsibilities include:
- Responsible for the overall presentation of the reception area, ensuring it is clean, tidy and maintained in a professional manner.
- Handle incoming phone calls and direct them as required (via the switchboard where necessary); take messages and pass them on where appropriate and monitor voicemail.
- Welcome visitors and show them to the appropriate conference room.
- Tidy conference and visitor rooms after use and ensure they remain presentable.
- Make reservations for video/conference rooms and organise and set up video/conference calls when required, using the booking system.
- Manage visitor office requests and set up the necessary facilities when required.
- Prepare catering and beverages for meeting attendees.
- Liaise with and organise local couriers for outgoing documents and manage outgoing mail.
- Distribute incoming documents, correspondence and parcels to the relevant person (recording mail in the logbook/Excel where required).
- Undertake administrative tasks such as filing, scanning, photocopying and binding documents as required.
- Arrange transportation (taxis/flights) and accommodation as required.
- Organise restaurant bookings.
- Process invoices and expenses.
- Assist with any other office administration duties as assigned.
Qualifications:
- Excellent communication and organisational skills.
- Ability to use own initiative and remain calm under pressure during busy periods.
- Excellent customer service skills and professionalism.
- Ability to undertake multiple tasks and prioritise accordingly.
- Flexible and proactive approach to work.
- Good interpersonal and team skills
- Willingness to work overtime when required.
Experience:
- Strong English language skills – reading, writing and speaking.
- Experience working with Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience operating VC equipment.
- Experience using iManage and Emburse or similar systems.
Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.
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For technical difficulties with our online application, please contact us at [email protected]. Our recruiting support team will respond as soon as possible.
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Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.
If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at [email protected]. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.