Summary
Zahid Group is hiring a Sales Administration Assistant for its ZI Factory in Jeddah. The role supports pre-sales work, including preparing quotations and sales orders, data entry, customer correspondence, and coordination between sales and operations teams. The assistant also prepares technical submittals and pre-qualification documents and coordinates requests for document attestations and stamps. Applicants should have a high school degree or relevant business administration experience, strong organizational and communication skills, English proficiency, and 0–2 years of related experience; Arabic is desirable.
The posting
As published on zahid.com. Pulled from the employer's site and shown as they wrote it.
Job Summary
- Assist and cooperate with sales department to handle the small tasks and paper works, and communications between sales office and operations office at ZI Factory.
Key Accountabilities
- To handle pre-sales activities, preparing quotations, sales orders, acknowledgments, data entry. Formal correspondences with customers ( Arabic / English )
- Handling internal customers sales and by coordination with the respective sales manager.
- Requesting GSA for papers attestations and stamps…etc.
- Coordination between sales team and operation teams on the factory and aftersales.
- Preparing technical submittals and pre-qualifications for customers with coordination of sales team.
- Any other tasks as assigned by Dep. Head
Knowledge, Skills and Aptitude
- Educational Qualifications and Certifications: High School degree or any proven experience in business administration or related field.
- Knowledge: Knowledge of Admin Support services & functions
- Technical Skills: Excellent coordination, organizing and prioritizing skills. Strong organizational & time management skills
- Excellent verbal and written communication skills
- Good Knowledge Microsoft Office – Specially in MS Excel
- Knowledge of PDF creator
- Language Skills: Arabic is desirable. English is essential
- Experience: Minimum of 0-2 years’ experience in related field of administration job.
Key Interactions
- Key Internal Contacts:
- Sales Team - Service Team
- Purpose of Interaction: Coordinate with sales team of the assigned tasks and liaise with sales team on the daily tasks.
- Key External Contacts:
- Zahid Industrial - Zahid Group
- Purpose of Interaction: Maintain good coordination within Zahid Group for the needed assistance, as required.
- Direct Reports: N/A