Summary
Jasara Program Management Company is seeking a Senior Document Controller in Riyadh to manage project information and document control systems. The role covers filing, indexing, archiving, document revisions, logs, transmittals, and compliance with project procedures and standards. The successful candidate will support and train project teams on EDMS tools and may provide technical direction to other document control staff. A bachelor’s degree in business administration, information management, or a related field and 3–6 years of relevant industry experience are required.
The posting
As published on jasarapmc.com. Pulled from the employer's site and shown as they wrote it.
Jasara Program Management Company (Jasara PMC) is a leading Joint Venture between Public Investment Fund (PIF), Jacobs, and Saudi Aramco, established to deliver world-class program management services across the Kingdom of Saudi Arabia. Jasara plays a key role in supporting the realization of Saudi Vision 2030, particularly in delivering giga-projects and large-scale infrastructure developments.
We are seeking a Senior Document Controller to join JASARA PMC. Overall responsibility for maintaining and processing project/program information within the document control and information management systems for the project/progra and assuring any Document Controllers they oversee maintain same.
Key Responsibilities
- Collaborates with the Project Manager to ensure the construction plans, including design, constructability, methodology, HSE, and delivery, are agreed upon and communicated effectively to the entire team.
- Overall responsibility for maintaining and processing project/program information within the document control and information management systems for the project/program and assuring any Document Controllers they oversee maintain same.
- May acts as a team lead, providing technical direction to other Document Control level staff.
- Assists in developing and updating policies, procedures, and processes, as applicable.
- Assures project participants are trained in the practical application of information management systems.
- Oversees central master file and field office files, as applicable, for all incoming and outgoing record documents for the projects/programs.
- Ensures that all project documents and records are properly indexed, filed, and archived in accordance with established procedures and standards.
- Review and process incoming and outgoing project documents such as drawings, specifications, correspondence, reports, and submittals for administrative compliance.
- Monitor and control document revisions, ensuring that the latest revisions are available to project team members.
- Maintains accurate and up-to-date project document and record logs, including transmittals, receipt confirmations, and distribution lists.
- Manage the electronic document management system (EDMS), ensuring that it is used in accordance with established procedures and standards.
- Provide training and support to project team members on the use of the EDMS and other document control tools and systems.
- Ensure compliance with project requirements and regulatory standards for document control.
- Assist in the preparation of project document control reports and presentations, as required.
- Perform other duties as assigned by the Project Manager or other senior staff.
Requirements
- Bachelor’s degree in business administration, Information Management, or related field.
- 3 - 6 years of experience in document control in a construction, engineering, or related industry.
- Competent demonstrated knowledge of document control procedures, processes, and tools.
- Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
- Familiarity with project management tools and software, such as (EDMS) – ACONEX, Microsoft Office Excel and word or similar scheduling and collaboration platforms.
- Experience working collaboratively with cross-functional teams, including project managers, engineers, procurement, and operations personnel.
- Strong organizational, problem-solving, and analytical skills to support the effective delivery of projects.
- Excellent communication and interpersonal abilities to interact with both internal and external stakeholders.
- Analytical and thorough, problem-solving ability
- Ability to work under pressure and manage multiple priorities effectively.
- Flexibility and adaptability in responding to changing business requirements.
- Effectively manages and prioritizes workload and delivers to tight deadlines.