Summary
Ali & Sons Holding is seeking a Showroom Receptionist in Abu Dhabi to welcome visitors and provide clerical and administrative support. Duties include handling calls and appointments, maintaining visitor and office records, organizing mail, and keeping reception areas presentable. Applicants should have a bachelor’s degree, at least two years of secretarial experience, fluency in English, and proficiency in MS Office and Access. The role also requires strong communication, organization, and customer-focused skills.
The posting
As published on ali-sons.com. Pulled from the employer's site and shown as they wrote it.
Exciting Opportunity: Join Ali & Sons as a Showroom Receptionist
Are you friendly, organized, professional, and passionate about creating a welcoming customer experience?
Join the Ali & Sons Group in Abu Dhabi as a Showroom Receptionist, where you’ll be the first point of contact for showroom visitors while providing essential administrative and clerical support to ensure the showroom operates smoothly and professionally.
Key Responsibilities:
- Welcome and greet showroom visitors, provide directions, answer questions, and distribute relevant informational materials and forms.
- Answer the telephone/switchboard, transfer calls, take messages, answer enquiries, and schedule appointments.
- Keep visitor records, correspondence, applications, and other documents properly filed and organized.
- Inform visitors of expected waiting times and ensure they are comfortable while waiting.
- Perform basic typing and administrative duties, including correspondence, reports, forms, record cards, and lists.
- Sort and distribute incoming mail, prepare outgoing mail, and operate office copying and duplicating equipment.
- Maintain and update administrative files, records, folders, and general information materials.
- Ensure the reception and waiting areas are neat, organized, and presentable at all times.
- Assist with meeting arrangements, travel, accommodation, meals, and other visitor requirements when required.
- Provide relief support to clerical staff and assist with routine administrative duties when needed.
- Communicate any issues or challenges encountered to the Showroom Supervisor.
- Perform other duties as assigned by the Showroom Supervisor/Manager.
Role Purpose:
To provide a professional, welcoming, and efficient first point of contact for showroom visitors while supporting the team with essential clerical, administrative, and office-related duties.
What We’re Looking For:
- Education: Bachelor’s Degree.
- Experience: Minimum 2 years of experience in a Secretarial role.
- Languages: Fluency in English is essential.
- Software Skills: Computer literate with proficiency in MS Office and Access.
- Communication: Excellent interpersonal and communication skills with a professional and customer-focused approach.
- Personal Attributes: Organized, dependable, composed, adaptable, proactive, and able to work effectively as part of a team.
Key Competencies:
- Accountability and reliability.
- Excellent communication skills.
- Professional integrity.
- Teamwork and collaboration.
- Customer relationship management.
- Positive initiative and motivation.
- Flexibility and adaptability.
- Professional and customer-focused attitude.
- Awareness of quality, health, safety, and environmental standards.
Why Join Ali & Sons?
At Ali & Sons, we are committed to excellence, growth, and customer satisfaction. As part of a well-established and diversified business group in the UAE, you will benefit from:
- A professional and collaborative working environment.
- Opportunities for career development and growth.
- Exposure to a dynamic automotive showroom environment.
- A culture that values professionalism, accountability, teamwork, and service excellence.
Ready to Make a Great First Impression?
If you’re a confident and organized professional who enjoys meeting people, delivering excellent customer service, and supporting a busy showroom environment, apply now and become part of Ali & Sons.