Summary
Ajman University is seeking a Temporary Secretary to support a college office and report to the Dean. Duties include answering calls and inquiries, welcoming visitors, handling correspondence, maintaining records, scheduling appointments, preparing routine documents, and managing office supplies. Applicants need a bachelor's degree in business administration, public administration, or a related field, and 1–3 years of secretarial experience. The role is based in Ajman, United Arab Emirates, in an office environment.
The posting
As published on ajman.ac.ae. Pulled from the employer's site and shown as they wrote it.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.
- Open and route incoming mail; distribute correspondence and other material to college staff/faculty.
- Perform a variety of routine typing assignments as appropriate to the position.
- Use various computer applications to prepare basic email correspondence, enter data, and print letters, labels, reports, and presentations.
- Copy and/or duplicate materials as requested; may oversee the day-to-day operation of document photocopying.
- Establish, maintain, process, and/or update files, records, and/or other documents.
- Perform specialized services of a routine clerical/administrative nature in strict accordance with established procedural guidelines, as appropriate to the position.
- Schedule or assist in scheduling appointments, meetings, and/or conferences, as appropriate to the position.
- Make orders, manage stock, and distribute office supplies.
- Run various routine errands, as required, for the unit/college.
- Perform miscellaneous job-related duties as assigned.
QUALIFICATIONS & EXPERIENCE:
- Bachelor’s degree in business administration, Public Administration or related field.
- 1-3 years of experience related to the secretarial field.
KNOWLEDGE & SKILLS:
- Ability to understand and follow specific instructions and procedures.
- Ability to prepare and print routine correspondence, labels, and/or other basic written material.
- Skill in the use of operating basic office equipment.
- Record maintenance skills.
- Receptionist skills.
- Ability to maintain calendars and schedule appointments.
- Word processing and/or data entry skills.
WORKING CONDITIONS:
- Work is normally performed in a typical interior/office work environment.
- No or very limited physical effort is required.
- No or very limited exposure to physical risk.
SUPERVISION:
Reports to: Dean
Subordinates: N/A