Summary
Thumbay Group lists this Secretary role at Gulf Medical University in Ajman. The role provides confidential administrative support, schedules appointments and meetings, manages calendars, prepares meeting minutes, and coordinates information across departments. Duties also include reports, attendance records, databases, correspondence, office equipment, facilities support, and stationery procurement coordination. Applicants should have any qualification, at least two years of experience, and English language skills.
The posting
As published on thumbay.com. Pulled from the employer's site and shown as they wrote it.
Company
Gulf Medical University, Ajman
Responsibilities
Perform confidential and sensitive administrative support activities.
• Schedule appointments and meetings and maintain an up-to-date meeting calendar.
• Attend to phone and in-person queries while maintaining a warm and professional demeanor.
• Organize and manage event calendars and coordinate the preparation of meeting minutes.
• Communicate and coordinate relevant information across departments promptly.
• Generate routine reports as directed by the line manager.
• Ensure University facilities are maintained according to standards, contributing to service quality.
• Arrange logistics, conveyance, and other support activities to facilitate business continuity.
• Assist in generating the monthly attendance report and coordinate with the HR department.
• Maintain databases, filing systems, and attendance records as instructed.
• Coordinate with the Purchase Department to ensure optimal stock and timely procurement of
stationery.
• Complete forms and maintain correspondence as per company procedures.
• Operate and maintain office equipment to ensure smooth operations.
• Assist with any additional tasks within the scope of work as required by management.
Skills required
- Communication
- Troubleshooting
- Documentation
Qualification
Any
Experience
2 years and above
Languages
- English